About US:
Development Alternatives Inc. (DAI) is a private development company based in Washington, D.C. DAI works on the frontlines of international development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies.
About USAID P&R Project:
Preparedness and Response (P&R) is one component of USAID’s Emerging Pandemic Threats (EPT 2) program. P&R has a dual mandate to help countries design and implement National Preparedness and Response Plans for public health events of unknown etiology and to establish and strengthen National One Health Platforms. Our goal is to help address the practical issues confronting national governments as they strive to cope with the human, financial, and logistical constraints associated pandemic threats. The P&R project provides technical assistance and training services to build national and regional capacity in a sustainable manner.
Job Summary: The Accountant will primarily manage all financial transactions related to the P&R Project. The Accountant will ensure that the outlined financial policies and procedures are implemented and followed. The incumbent is also responsible for providing complete and accurate field reports to the US headquarters for all field office financial activities. S/he will provide support in other finance areas as necessary and will maintain a positive working relationship with the DAI Home Office staff.
Key Duties and Responsibilities:
1. Cash Management:
Responsible for the processing of all cash transactions and wire transfer payments.
Carefully records all financial transactions in Field Accounting System.
Responsible for the transfer of cash from the bank to the office.
Responsible for ensuring the security of all project funds.
Make recommendations to the Finance and Administration Manager regarding improvements to the cash safety and disbursement procedures.
Ensure that project vendors are paid in time.
Work in liaison with Finance and Administration Manager on VAT exemption tracking and reimbursements.
Prepare payment for taxes, rent, and other expenses.
While processing daily transactions the Accountant should:
Complete payment request with all necessary information.
Ensure that proper approval signatures are obtained and that both parties: payer and receiver, verify the cash amount of the transaction.
Enter all transaction into the accounting system, identify the proper account codes for each transaction. Check entries for accuracy.
Reconcile Petty Cash on a daily basis.
2. Salary Calculation and Disbursal:
Ensure that the employee salary list is updated.
Ensure that salary is disbursed to all employees on schedule.
On the last working day of a month collect all employees’ timesheets, check coding and approval signatories.
File all salary information according to outlined filing procedures.
Keep all salary related information strictly confidential.
3. Travel:
Work closely with the Regional Director to approve travel advance amounts based on P&R’s travel advance policy.
Calculate and distribute travel advances.
Within three days of return of a traveler from the business trip, audit the Travel Voucher according to travel voucher policy.
4. Reporting:
Ensure that all reporting requirements are met while implementing proper reporting procedures and maintaining quality.
Prepare field expense reports (FER) for review and approval of the Finance and Administration Manager and submission to DAI home office.
Keenly track monthly expenditures for the office (administrative and programmatic) against annual budget.
Qualifications, Skills and Experience:
All applicants who wish to join DAI’s USAID Project should hold a university degree in Accounting, Finance, Business Administration or relevant field.
At least five to seven years of accounting or financial management experience.
Good knowledge of Excel, Peachtree, Quickbooks a plus.
Budgeting, financial management (tracking, reporting, and accounting), and procurement experience.
Significant experience with international accounting practices.
Accuracy and responsibility.
Strong written and verbal communication skills.
Possess the ability to work in a team environment.
Working knowledge of USAID policies and procedures preferable.
Flexible, willing to perform assigned and additional duties as required.
Languages: English language fluency required.
How to Apply:
All suitably qualified and interested candidates who wish to join the USAID DAI Project should send their updated CVs to PRPrecruitment@dai.com.
The Subject of the E-mail should read: “UGANDA ACCOUNTANT”
Deadline: 7th March, 2015.