About US:
The Makerere University /Uganda Virus Research Institute was established in 2008 as a Centre of Excellence to Infection & Immunity Research and Training (MUII-plus) is based at the Uganda Virus Research Institute (UVRI), and collaborates with the Makerere University Colleges of Health Sciences (CHS), Natural Sciences (CoNAS) and Veterinary Medicine, Animal Health and Biosecurity (CoVAB) as well as the Infectious Diseases Institute. Among its objectives MUII-Plus seeks to support strong finance and administration structures for research management at UVRI.
Job Summary: The Accountant will be tasked with examining completed vouchers and all administrative and financial documentation relevant to the financial transactions to ensure accuracy and completeness in accountability. The jobholder will also be responsible for maintaining the internal controls on receiving funds, preparing funds transfer documents, processing payments to vendors and staff for business travel and work, and preparing the monthly payroll before seeking the relevant officers for approvals. The incumbent will also supervise the manual and electronic filing and storage system of all finance related documents.
Key Duties and Responsibilities:
Updates and maintains all financial records to ensure proper documentation, compliance with grants cost principles, policies of UVRI and the conditions of individual grant awards, and audit readiness
Maintains accounts receivable for all official travellers
Prepares the adjusting journals and seeks for their approval before posting is made
Prepares and issues Accounts Receivable demand notes to staff and ensures that receivables from staff are promptly recovered, recorded and reconciled
Keenly reviews financial invoices from a variety of sources to ensure proper authorizations and conformance with original purchase orders/requests and contracts
Regularly checks all computations on invoices and supporting documentation for accuracy before submitting for final payment authorization
Updates and maintains a complete filing system of all payments made and corresponding supporting documents
Assists the accounts assistants in Cash and Bank management procedures
Offers technical support to the Senior Accountant in bookkeeping and accounting functions
Qualifications, Skills and Experience:
The ideal candidate should preferably hold a Bachelor’s degree in Accounting, Business administration, and professional qualification of CPA (U), ACCA
A minimum of five years of progressively responsible experience in NGO or similar accounting or auditing is required
Previous exposure and experience in automated accounting and procurement management systems in an NGO or similar setting, preferably including Quick Books
Previous experience in GoU procurement and travel regulations is mandated
Working knowledge of accounting and cash management best practice
Working knowledge of GoU procurement regulations
Knowledgeable in procurement and petty cash management procedures
Ability to perform multiple tasks
Proven ability to work in a team
Advanced oral and written communication skills
How to Apply:
All candidates are encouraged to send their application letters, curriculum vitae including names, email addresses and telephone contact details of two (2) referees, plus copies of academic qualifications via E-mail to: moses.kizza@mrcuganda.org and / or mkizza@uvri.go.ug.
Deadline: Friday 25th March 2016