Background:
Preparedness and Response (P&R) is one component of USAID’s Emerging Pandemic Threats (EPT 2) program. P&R has a dual mandate to help countries design and implement National Preparedness and Response Plans for public health events of unknown etiology and to establish and strengthen National One Health Platforms. Our goal is to help address the practical issues confronting national governments as they strive to cope with the human, financial, and logistical constraints associated pandemic threats. The P&R project provides technical assistance and training services to build national and regional capacity in a sustainable manner.
Purpose:
The Accountant will report to the Finance & Administration Manger and will manage all financial transactions related to the P&R Project. The Accountant will ensure that the outlined financial policies and procedures are implemented and followed. The position is responsible for providing complete and accurate field reports to the US headquarters for all field office financial activities. S/he will provide support in other finance areas as necessary and will maintain a positive working relationship with the DAI Home Office staff.
Objectives and Duties:
RESPONSIBILITIES
Cash Management
• Responsible for the processing of all cash transactions and wire transfer payments.
• Records all financial transactions in Field Accounting System.
• Responsible for the transfer of cash from the bank to the office.
• Responsible for ensuring the security of all project funds.
• Make recommendations to the Finance and Administration Manager regarding improvements to the cash safety and disbursement procedures.
• Ensure that project vendors are paid in time.
• Work with Finance and Administration Manager on VAT exemption tracking and reimbursements.
• Prepare payment for taxes, rent, and other expenses.
• While processing daily transactions the Accountant should:
• Complete payment request with all necessary information.
• Ensure that proper approval signatures are obtained and that both parties: payer and receiver, verify the cash amount of the transaction.
• Enter all transaction into the accounting system, identify the proper account codes for each transaction. Check entries for accuracy.
• Reconcile Petty Cash on a daily basis.
Salary Calculation and Disbursal
• Ensure that the employee salary list is updated.
• Ensure that salary is disbursed to all employees on schedule.
• On the last working day of a month collect all employees’ timesheets, check coding and approval signatories.
• File all salary information according to outlined filing procedures.
• Keep all salary related information strictly confidential.
Travel
• Work with the Regional Director to approve travel advance amounts based on P&R’s travel advance policy.
• Calculate and distribute travel advances.
• Within three days of return of a traveler from the business trip, audit the Travel Voucher according to travel voucher policy.
Reporting
• Ensure that all reporting requirements are met while implementing proper reporting procedures and maintaining quality.
• Prepare field expense reports (FER) for review and approval of the Finance and Administration Manager and submission to DAI home office.
• Track monthly expenditures for the office (administrative and programmatic) against annual budget.
Qualifications:
EDUCATION
• A university degree in Accounting, Finance, Business Administration or relevant field.
WORK EXPERIENCE
• Five to seven years of accounting or financial management experience.
• Good knowledge of Excel, Peachtree, Quickbooks a plus.
• Budgeting, financial management (tracking, reporting, and accounting), and procurement experience.
• Experience with international accounting practices.
SKILLS
• Accuracy and responsibility.
• Strong written and verbal communication skills.
• Ability to work in a team environment.
• Knowledge of USAID policies and procedures preferable.
• Flexible, willing to perform assigned and additional duties as required.
LANGUAGES
• English language fluency required.
Base of Operations:
• Kampala, Uganda
Reporting:
• Reports directly to the Finance and Administration Manager.
HOW TO APPLY:
Please send CVs to PRPrecruitment@dai.com.
SUBJECT LINE MUST READ: “UGANDA ACCOUNTANT”
Only applicants who are selected for interview will be contacted.
Applications must be submitted by March 11, 2016.
Applicants should be available to start by April 4, 2016.