About FINMAP III:
The Government of Uganda is implementing the Third Financial Management and Accountability Programme (FINMAP III) with the primary purpose to strengthen Public Financial Management (PFM) at all levels of government and ensure efficient, effective and accountable use of public resources as a basis for improved service delivery. FINMAP III has been designed within the objectives of the Accountability Sector, aimed at ensuring value for money, accountability, compliance with standards, contributing to economic growth, and improving the quality of service delivery in the public sector in harmony with the
National Development Plan (NDP) and Vision 2040.
The overall objective FINMAP is derived from the GoU PFM Reform Strategy for the four year period from July 2014 to June 2018 (the Uganda PFM Reform Strategy or the ‘Strategy’) which was launched in August 2014. The contribution of FINMAP as the prime framework for implementation of the Strategy is set out in the Action Plan for the period of four years from July 2014 to June 2018, and the respective Annual Work Plans, Procurement Plans and Budgets pertaining thereto, which together form the “Programme Implementation Document or PID.” In line with the strategy, FINMAP aims to encourage effective service delivery through reinforcing mechanisms for budget credibility, compliance and control; and to improve financial management practices through implementation of automated financial management systems.
Key Duties and Responsibilities:
Responsible for the analysis of payment requests and reconciliation with approved documentation including purchase orders (LPO) and contracts.
Posting payment invoices into financial management system in line with approved programme framework.
In charge of preparing a summary of LPO which are overdue with more than 2 months in the system, prepare monthly reports on outstanding payments / obligations including purchase orders cross check data captured on the financial management system against payment records
Responsible for preparing schedule of payments approved by PFM indicating period taken to complete payment process;
In charge of gathering all supporting documentation is attached and drawn from the from the right donor funds.
Making control cards for the contractual payments and ensuring for no overruns on the contracts.
Responsible for processing the payment details to system and printing the vouchers.
Preparing withdrawal applications and related disbursement schedules
Updating and maintaining proper and requisite accounting operating records, including but not limited to cash books for all bank accounts and petty cash book.
Filing of all accounts documentation, vouchers, receipts and Bank correspondences etc
Serve as the project’s main contact to the bank and among others, deliver to and pick up from the banks all correspondence including bank statements and dispatch to the beneficiaries’ financial accountabilities.
Send weekly status on outstanding payments, bank balances, cash transactions, and banking of the week
Manage project office imprest and ensure proper record keeping and accountability;
Provide other services as will be delegated from time to time by the Project Finance Manager.
Works closely with the SAO and stores Assistant to update the assets register
Perform any other duties that may be assigned from time to time.
Key Performance Indicators:
Weekly Bank balances reports
Weekly advance management report
Activity Payment schedules
Monthly Component financial reports
Qualifications, Skills and Experience:
The ideal candidate should hold a Degree in Accounts, Business Administration with a major in accounts;
Professional qualifications e.g. ACCA, CPA, minimum level 3
A minimum of three or more years’ experience in a similar role with donor funded projects.
Computer literacy skills with working knowledge in the use of Accounting Software, Oracle, Navision
Microsoft Office Applications;
Auditing Skills;
How to Apply:
All candidates should send their applications, updated CVs and copies of academic certificates should be addressed and submit them to the address below. The envelopes should have clear reference to the job applied for.
The Programme Coordinator
The Third Financial Management and Accountability Programme (FINMAP III)
Ministry of Finance, Planning & Economic Development
Finance Building; 3rd Floor, Room 3.4
Plot 2/12 Apollo Kaggwa Road
P.O. Box 8147, Kampala. Uganda
Email to: finmap@finance.go.ug
Deadline: Friday 27 February 2015 by 1700hrs