About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
· United States Agency for International Development (USAID)
· Centers for Disease Control (CDC)
· Peace Corps
Job Summary: The Accounting Technician maintains official accounting records and prepares related financial reports for State Program, one agency of large scope and diversity and several less complex agencies all of which have more than one allotment. The incumbent reviews and records all financial transactions from a wide variety of documents, such as purchase orders, work orders, vouchers, journal vouchers, transfers between appropriations, liquidation reports, and travel authorizations. The job holder codifies a wide variety of obligating documents by type of expense, after determining that each obligation is valid and that funds are available. The job holder periodically reconciles records and ledgers, computes totals and develops and prepares official monthly, quarterly, and annual reports by allotment and sub-object status.
Key Duties and Responsibilities:
1. Accounting Duties: 60%
· Maintains official accounting records for assigned accounts.
· Reviews budget limitations and reviews funds availability in appropriate ledgers and post cuff records to determine adequate funding level before recording financial transactions from a wide variety of documents, such as purchase orders, work orders, vouchers, journal vouchers, transfers between appropriations, liquidation reports, and travel authorizations.
· Provides fiscal coding for a wide variety of obligation documents by type of expense after determining that each obligation is valid and funds are available.
· Maintains extensive electronic cuff records on non-post-held VIP travel fund cites to ensure there is no over-obligation of funds provided to post.
· Responsible for determining the legal and regulatory limits of proposed expenditures and entering these transactions into RFMS/M.
· The job holder is responsible for obligating and monitoring State procurement, petty cash, recurring utilities, and VAT. This position is responsible for meeting all Accounting ICASS Service Standards.
2. Financial Reporting: 15%
· Establishes, maintains and distributes on a monthly basis the Status of Funds and Status of Obligations (P60 and 62) to enable serviced agencies manage their funds. Answers queries from serviced agencies on the reports, maintains obligation files and documentation to justify obligations set up in the system that are included in the reports.
· Prepare detailed official monthly, quarterly, and annual reports and graphs by allotment and sub-object status.
3. Financial Analysis: 25%
· Periodically reviews obligations and decreases and closes as required to maintain clean financial records and to release unused funding for re-obligation.
· Review and close, as appropriate, all obligations at end of fiscal year and provide extensive end of year reconciliation reports.
· Regularly review and alert budget analysts on indicators of economic conditions having an effect on budget planning, establishing “cuff” records adequate to allow analysis of obligations and liquidations to ascertain conformance with financial plans.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
· The ideal candidate should hold a University degree in finance and accounting, commerce, business administration, marketing, statistics, social sciences, education, social work and social administration, law, or public administration is required.
· A minimum of three years of progressively responsible experience in accounts maintenance, bookkeeping and accounting technical work with a computerized system is required.
· Detailed working knowledge of standardized bookkeeping, accounting procedures, process and format and the purpose and use of accounting documents.
· Working knowledge of accounting terminology and codes necessary to classify transactions in an automated system is required.
· Demonstrated ability to analyze accounts maintenance transactions sufficiently to be able to detect errors and avoid over-obligation. Must have the ability to analyze accounts transactions and documents, accounting codes, and accounting structures, that involve detailed procedures for setting up and liquidating obligations. Level II typing ability (30 wpm or more) is required.
· Language Proficiency: List both English and host country language(s) by level and specialization. Level IV (fluent – written and spoken) English ability and Level II (limited knowledge) of local language (Luganda) is required.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
· Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174), Download it Here.
· A current resume or curriculum vitae.
· Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
· Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.
Please clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone: 0414-306001/259-791/5
Deadline: 3rd November 2015
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.