About MUWRP:
The Makerere University Walter Reed Project (MUWRP) is a non-profit HIV research program that was established in 2002 as a result of a memorandum of understanding between Makerere University and The Henry M. Jackson foundation for Advancement of Military Medicine Inc. of USA (HJF). The primary purpose of MUWRP is to develop, evaluate and provide interventions to mitigate disease threats of public health importance to Uganda. Activities include; vaccine development and building of vaccine testing capability in Uganda, conducting of epidemiological and basic research and provision of HIV Treatment, care and support and surveillance of influenza and other emerging infections.
Job Summary: The Accounts Assistant will provide financial support to the Finance section in the areas of petty cash management, voucher preparation, following up accountability of working advances, filling of accounting documents and entering accounting data into the accounting software.
Key Duties and Responsibilities:
· Responsible for verifying the accuracy and approval of invoices, purchase orders and other accounting documents or records before payment.
· Update and maintain accounting journals, ledgers and other records detailing financial
· business transactions
· Handling /entering approved payment requests and purchase orders into accounting software- Microsoft Dynamics NAV
· The incumbent will be in charge of uploading payments into the online banking platform (Straight2bank for SCB and Citi online banking for CITIBANK)
· Conducting field visits to ensure project resources are put to the right use.
· Render support in the review of accountability provided by the districts
· In charge of the preparation/ lining up of payment vouchers for both cash and bank payments
· Carrying out banking duties as a third party agent including making cash deposits, cash withdrawals, picking bank statements and other related tasks
· Expeditiously follows up accountability of advances following procedures in the accounting manual
· Processing receipts and sales invoices for Lab incomes
· Ensure the regular update of payment schedule file for DFA or his designee to determine required funding levels for the different bank accounts.
· Participate in the month end closures
· Actively participate in the preparation of Audit files / Audit processes
· In charge of filing all accounting documents in properly labeled files
· Reconcile bank statements by comparing statements with general ledger.
· Perform any other duties as assigned by the supervisor and / or Head of Department
Qualifications, Skills and Experience:
· All applicants should preferably hold Bachelor’s Degrees in Accounting or a related field
· At least two years’ experience in a busy office environment
· Prior experience with using Microsoft Dynamics NAV
· Keen attention to detail
· High levels of confidentiality and integrity.
· Fluency in verbal and written English.
· Highly organized, detail-oriented and self-motivated.
· Ability to handle multiple tasks simultaneously.
· Ability to work independently and in a team.
How to Apply:
All suitable candidates should download application forms, and attach them on their Applications letters, Photocopies of academic qualifications and Resume with three referees to: The Human Resource Administrator, Makerere University Walter Reed Project, Plot 42 Nakasero Road., P.O. Box 16524, Kampala, Uganda.
NB: Only shortlisted candidates will be contacted.
Deadline: 27th July 2015