About US:
The Uganda Episcopal Conference (UEC) is the Assembly of the Catholic Hierarchy in Uganda, constituted with the approval of the Holy See, through which bishops express their collegial responsibility through collective action, to assure the progress of the Church and coordination of its social and pastoral ministry.
About CDC Program:
UEC has received a sub-grant from Rakai Health Sciences Program with support from the US Centers for Diseases Control and Prevention (CDC) to implement the “Accelerated HIV Epidemic Control program” in the Masaka Region. Through the health department, the Uganda Catholic Medical Bureau (UCMB), UEC will coordinate and support the programming and implementation of accelerated HIV epidemic control in PNFP health facilities accredited to the Uganda Catholic, Muslim and Protestant Medical Bureaus in the Masaka Region.
Job Summary: The Accounts Assistant will mainly ensure and provide timely and accurate reviews of partner quarterly budgets, expenditure, post account allocation for all PH Advance accounts, build capacity of lower level supported health units in financial management in line with donor requirements.
Key Duties and Responsibilities:
Receive and review cash forecasts from the Sub-recipients and counterparts to ensure they are in line with the approved grant budgets and monitor partners’ budgets throughout the year.
Support the health facility Staff in developing grant budgets that align with their work plans.
Carry out financial reviews for Sub-recipients (partners) to evaluate compliance with UCMB & RHSP and Donor regulations.
Send timely and accurate verification of sub recipient advances and liquidations of HIV/AIDS related activities ensuring that all expenses are coded to the appropriate account codes, expenses are within budget and are adequately supported and are authentic.
Provide general capacity building to counterparts in areas of budgeting, broad financial management and programmatic accountability.
In charge of monitoring and evaluation of partner advances /grants and assisting partners/grantees with advice and practical guidelines on financial matters.
Support the Project Accountant with month end reporting.
Review all substantiating source documentation to ensure that they comply with 6AAP, A-122, all relevant OSG regulations, and RHSP agreement terms
Carry out reconciliation and monitoring of the grant data entered in the Accounting software to ensure accuracy in cost charging.
Prepare payment requests, vouchers for accuracy and completeness for payment.
Performs monthly bank reconciliations and submits to Project accountant for review.
Ensure compliance with donor rules and regulations
Review and process cash advances for Partners.
Work in liaison with the Administrative Assistant oversees the arrangement of staff and visitors’ travel within and outside the region.
Qualifications, Skills and Experience:
The applicant must hold a B.Com / BBA with Accounting options.
A minimum of five years of related experience in a busy finance environment; knowledge of at least one accounting system and experience in Health related International NQO operations, regulations and compliance issues.
Additional qualification in CPA, ACCA at level II and above is an added advantage.
Computer literacy skills with Competency in MS word, MS Excel and accounting software.
Good team player with excellent written and oral communication skills in English.
The person must be able to work with minimum supervision.
Ability to manage multiple tasks at a time and work effectively with colleagues from different backgrounds.
How to Apply:
All suitably qualified and interested candidates should send their applications and updated CVs with three professional reference letters from previous employers to:
Office of the Secretary General,
Uganda Catholic Secretariat
Plot 672 Hanlon Road Nsambya,
P.O. Box 2886, Kampala. Uganda
Deadline: 7th August 2017 by 5:00pm