PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), the European Commission (EC), United States Department of Agriculture (USDA) and Swiss Development Cooperation (SDC).
GENERAL POSITION SUMMARY:
The Administration Assistant will work within the logistics department of the operational support structure, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries. The Administration Assistant is the focal point of daily administration office tasks and the link between reception and administration officer.
ESSENTIAL JOB FUNCTIONS:
Kampala Office Inventories/ Store keeping
• Maintains Kampala office items inventory
• Responsible for all goods reception, checking, counting, GRN signing.
• Follows up back orders, in coordination with procurement team
• Performs store keeping, by keeping storage neat
• Coordinates on dispatch/ deliveries to/ from the field
• Overviews the Office supplies inventory, along supporting the receptionist
Lease facilities Support
• Requisition, repair and maintenance of all equipment at expat houses
• Update of expatriates and guesthouse item list
• Following up expatriates housing items requests
• Archiving and keeping documentation regarding expatriates housing (non-finance)
• Follows up maintenance/requests board
Staff/ guests travel support
• Keep updated the Local Travel Matrix
• Facilitates local traveling (Flight/ Vehicle booking, Lodging)
• Keeps guests informed about their traveling details
• Foresees emergencies in traveling and accommodates accordingly
• Coordinates with transportation officer’
Other
• Assists the Administration Officer in her/ his tasks when required
• Supports expatriate staff on their requests or liaises on their behalf when needed
• Prints business and ID cards
• Keeps minutes on meetings, if requested
• Fulfils errand services, as requested
• Any other task assigned by the supervisor
KNOWLEDGE AND EXPERIENCE:
• University degree in administration, management, social sciences, industrial/community psychology or other relevant field.
• A minimum of two years of professional experience in office administration is also required, as well as fluency in written and verbal English.
• Candidate must possess an attention to detail, ability to follow procedures, meet deadlines, and work independently and cooperatively with team members.
• Highly developed computer skills with strong knowledge of Microsoft word and Excel.
• Able to spend time on outside works of various durations as needed.
SUCCESS FACTORS:
• Positive attitude, friendly demeanor.
• Ability to problem solve, good organization skills, ability to work independently and in a team, attention to detail, initiative and flexibility.
• Works with urgency to prove prompt, proactive responses. Collaborative spirit.
HOW TO APPLY:
Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Monday, 13th November, 2017. Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.