About Us:
The American International Health Alliance (AIHA) is a non-profit organization with more than 24 years of experience implementing health systems strengthening and human resources for health (HSS/HRH) interventions in low‐ and middle‐income countries around the globe. Using twinning — our highly collaborative, inclusive, holistic, and cost‐effective programming model — we work to empower our partners to build a strong, sustainable foundation for locally driven, locally sustainable programs that greatly improve health service delivery and access to quality care.
Job Summary: The Administrative & Finance Officer will work closely with the Kampala-based Program Coordinator and other members of AIHA’s team to provide administrative and financial support to the AIHA/Uganda Staff and partners with the overall aim of ensuring smooth functioning of operations and project activities.
Key Duties and Responsibilities:
Offer logistical support for partnership and staff travel to/from/through Uganda and for AIHA activities held in Uganda (tasks include arranging hotels, meals, books printing; supplies purchases, transport; arrivals/departures coordination).
Offer support in monitoring and analysis of financial control procedures.
Verify payment documentation for accuracy and completeness before posting to QBs.
Manage petty cash accounts, including ensuring the maintenance of an appropriate level of petty cash in safe deposit.
Prepare monthly and annual budgets and financial reports. Ensure accurate keeping of all accounting records for the office and programs – e.g. bank accounts; furniture and equipment inventory, and supply register.
The incumbent will calculate salaries including income tax, pension fund, medical care, and other taxable income for all employees and contractors.
Work closely with the HQ finance team, ensure that all costs in the project adhere to AIHA and USG regulations, and are allowable, reasonable and allocable.
Assist the HQ Finance Manager in addressing all monthly field report review comments from home office including providing feedback for missing vouchers and outstanding information following review of payment documentation.
Ensure reimbursement of travel and hotel invoices from the Program department and ensure completeness and timely reconciliation of the same with their respective accountabilities before payment is affected.
Work in liaison with the program team to ensure that all the necessary support documentation and information is obtained for direct payment of partners we work with in the field.
Work closely with the Program department to ensure timely receipt, reconciliation and payment of office expenses.
Prepare and submit required reports to Ugandan tax authorities regarding VAT, employee/contractor income taxes, pension fund contributions and other applicable declarations.
Support staff and partners with the development, editing, finalization, and packaging of program curricula, materials, and reports.
In charge of the preparation and continuously update the vendor tracker as per guidelines/ requirements by Contracts department.
Serve as an information source on program policies, procedures, and administration guidelines.
Perform any other duties as assigned.
Qualifications, Skills and Experience:
The ideal candidate must hold a Bachelor’s degree required from a credited university with an Accounting or Finance degree.
At least five years’ experience with an NGO in Accountancy & Financial Management
Broad knowledge and understanding of Accounts/Finance and donor requirements
Computer literacy i.e. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access) and the Internet
Working knowledge of Quick Books is essential
Experience with U.S. Government donor compliance and reporting
Ability to work effectively with diverse coworkers and project participants
Self-starter with strong multi-tasking and problem solving skills
Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and work independently and in a team environment
Must be very dependable and detail-oriented
Effective and diplomatic communicator at all levels
Personal and professional maturity and judgment Impeccable level of integrity
Willingness to work additional hours to meet tight deadlines as needed
English fluency is essential
Must be willing to travel in-country
How to Apply:
All applicants are encouraged to send their updated CVs and cover letters to HRUganda@aiha.com
Deadline: Friday, 7th October, 2016