About US:
Mercy Corps is an international non-profit organization which implements high-quality, analytical development prorammes in very difficult places. We have been operating in Uganda since 2006 and currently implement development programs in the Acholi and Karamoja sub-regions of Uganda with funding from USAID, EC, SDC, and USDA.

Job Summary: The Field Finance Officer will be responsible for the assigned field office finances, compliance, budget monitoring, reporting, resources management, coordination with others, etc. The job holder is also responsible for updating and tracking all assets and finance files. He/she is responsible to make sure that all AAM, segregation of duties and policies and procedures are respected as per the FFM, procurement manual, assets management and other manuals/policies and procedures. The incumbent tracks contracts, leases and procurements for the office.

Key Duties and Responsibilities:
Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
Implement and Make sure all Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are implemented.
Implement and ensure all respective donors and local Gov’t rules and regulations are respected.
Ensure adherence and compliance with GAAPs, Ugandan and US law and standard accounting practice.
Responsible for monitoring costs as per the available grant and budget details and monthly budgets vs actual reports.
Provide on-going orientation, training and support to all Mercy Corps program and finance staff on Mercy Corps and respective donor’s rules and regulations.
Regularly review and track all grants/budget purchases and contracts and other commitments for the office.
Provide financial review for all advances, purchase requests, quotation analysis, purchase orders, expense reports, payment requests and others within his/her limit.
Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system and send to main office for review and posting every week.
Match invoices with GRN and other required documents.
Prepare weekly and monthly cash requirement for the office, send to main office and make sure sufficient cash is available for the office.
Manage cash and bank payments, record them and reconcile with bank statements and cash counts.
Make surprise, weekly and monthly cash counts and document them as per the current MC policy.
Reconcile bank balances with bank statement, all advances and send to main office with month end transactions and report.
Ensure all field level income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
Collect all staff timesheets, review them, prepare summary and send them to main office every month.
Actively participate in preparation of operating and grant budgets.
Make frequent site visits and work with the program team for physical check and to ensure payments are being made accordingly and procurements are properly made whenever necessary.
Maintain all donor files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents.
Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Render support in other finance functions and offices when ever need arises.
Perform any other tasks to be assigned by the supervisor.

Qualifications, Skills and Experience:
The Mercy Corps Field Finance Officer should hold a BA/S or equivalent in accounting or finance is required.
At least four years’ experience in grants and financial management and accounting.
A minimum of three years international NGO/PVO experience is preferred.
Good knowledge and understanding of donor rules and regulations is required.
Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
Prior management experience and strong organizational skills preferred.
Possess excellent oral and written English skills
Possess the ability to support programmatic objectives with timely and meaningful financial information is essential.
Proven ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 50%.

How to Apply:
All suitably qualified and interested candidates should send their applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates to the HR/Admin Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with cover letter should be sent to: tomcuganda@ug.mercycorps.org.

Deadline: 14th May 2015