KEY RESPONSIBILITIES
Under the direct supervision of the CEO, the Finance & Admin Director will have the overall responsibility for the financial & personnel administration of all the countries AIRD works in; including the HQ. He/She is expected to provide high professional expertise in the conduct of financial & admin affairs relating to the projects/programs in Africa and Head office’s administration as well as training and mentoring for staff as needed.

Specific responsibilities include:
Administration:
• Implements human resources strategies by establishing department accountabilities, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, training and development, records management, safety and health, succession planning, employee relations and retention,
• Oversee the maintenance of personnel files including administration of timesheet, leave records and payment schedules of salaries and benefits at HQ of all expatriate staff
• Prepare staff contracts and get the necessary evaluations
• Actively participate in the hiring of expatriate as and when required
• Compliance with local laws including legal registrations, tax administration, statutory remittances and reporting and liaison with local authorities where HQ has offices and branches
• Ensure office administration activities are performed with efficiency and are in compliance with AIRD SOPs and the laws of the land
• Collaborate as necessary with in-house technology especially for improving information and record management for personnel and office administrative management.
• Supervise support staff to improve quality and efficiency of administrative matters
• Maybe required to fill in the post of Acting FAM when FAM is on holiday or an emergency occurs
• Induction of all new FAMs with the standard policies and procedures of AIRD and donor requirements
• Ensure the full implementation of the Human Resources SOPs throughout AIRD programs
Financial Accounting
• Prepare and submit monthly, quarterly and year-end financial statement of the project activities for HQ. This include period-end closings, bank and cash reconciliation, monthly sub-ledger balancing, review and verifications of all payments, inter-funds, inter-company reconciliations, preparing month-end journal entries, trail balances, posting general ledger and maintaining the chart of accounts.
• Support the country program finance team to implement new accounting system in the field offices if and when required
• Ensure the implementation of the Finance SOP throughout AIRD programs
Audits, Systems and internal Controls:
Audits
• Organize with external auditors to complete annual audit for HQ offices and branches. This will involve preparation of detailed working papers, financial statements and documents relating to policies and procedures.
• Ensure updating and compliance of all field manuals (procurement, finance and HR)
• Support audits commissioned by donor agency if and when required
• Spearheads internal audits of projects/programs implemented by AIRD
Systems
• Ensure the full implementation of administrative procedures and technology that enhances efficiency.
• Implement the accounting systems and ensure that it meets the key requirements relating for reporting to key stakeholders including segregation of donor funds and reporting to the various donors
Internal Control
• Work with the country program offices to develop accounting manuals for field offices. Implement all accounting and financial procedures, financial control mechanisms for all Project activities, and update the accounting manual as need arises.
• Ensure sub-grantees’ financial accounting/reporting comply with donor requirements. Ensure implementation of necessary financial controls and due diligence (review of periodical reports, frequent monitoring visit and internal audits etc).

Financial Management
• Ensure that all financial tasks required (planning, reporting, monitoring, auditing etc) in accordance with the Donor contract and AIRDs SOPs are carried out in an efficient and timely manner in each of the countries we are working in.
• Monitor performance to budget for the project and ensure that all Project staffs are informed of significant issues and development with regard to the financial management and monitor of the program.
• Provide regular variance analysis of project implementation and offer recommendation for possible improved courses of action to ensure efficient use of project funds.
• Liaise with bank officials, auditors, local government officials for financial operations and related matters.
• Monitor and forecast cash requirement to meet administrative and program expenditure and make timely advances requests to headquarters.
• Facilitate smooth implementation of contracts of procurement of goods and services as required by Project activities, plan and budget as and when required in accordance with the SOPs.
• Participate in strategic planning and design and support program team to build and develop accurate annual budget and financial expenditure plans each year and monitor progress.

Financial Reporting to HQ
• Undertake regular financial analysis and assist Country Offices in preparation of financial reports that are accurate, timely, that meet requirements specified by the donor and AIRDs SOP.
• Assist Country Program Directors in preparation of project reporting to Donors and including annual work plans and budgets if required
• Respond to request as appropriate for information from Project staff, CMT, project partners and HQ Senior management.
• Respond orally and in writing to inquiries concerning the project.
• Other duties as required.

NECESSARY REQUIREMENTS – Languages
• Must be fluent in English, French – written and verbal, and Arabic is deisired.

REQUIRED MINIMUM QUALIFICATION
• ACCA/CPA or equivalent is a MUST.
• Advanced Diploma or Bachelor degree in Finance or Accounting
• Masters of Business Administration (MBA), Accounting or Finance.
• A minimum of 5-7 years of experience in financial management, of program with annual budget of at least $20 Million.
• 5 years in a senior managerial role.
• Proficiency in computer skills, spreadsheet, accounting packages (QuickBooks, ACCPAC) communication packages and Ms Word, excel, Power Point, etc
• Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
• Experience in working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
• Experience working with ethnically diverse communities, nationalities and with projects implementing gender mainstreaming strategies
• Demonstrate high level written and verbal communication skills in English, French and Arabic

Knowledge, skills and abilities
• Knowledge of program management
• Knowledge of donor groups and/or issues related to the program area

Personal characteristics
The Regional Finance and Administrative Manager should demonstrate competence in some or all of the following:
• Behave Ethically: Understand ethical behavior and practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Focus on Donor Needs: Anticipate, understand, and respond to the needs of internal and external donors to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Ensuring value for money ie. program/project monitoring
• Ability to work under hardship environment and with minimum supervision

HOW TO APPLY:
Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with latest updated C.V. by email to hr@airdinternational.org
Please note that only shortlisted candidates will be contacted