Job Description
The Konrad-Adenauer-Stiftung’s (KAS; Konrad Adenauer Foundation) Regional Programme Security Dialogue for East Africa is based in Kampala and is dealing with international and security affairs in the Eastern African region.
For the earliest possible date, we are looking for a Finance & Administration Assistant whose field of activity includes the following tasks:
• Manage the general office correspondence and communication.
• Assist the Project Accountant in the administration of the office regarding procurement of office supplies, upkeep the office etc.
• Ensure that the programme’s office facilities are well-functioning, clean and maintained, providing a good working environment for staff and visitors
• Assist the Project Accountant in the coordination of the office cars and drivers, especially regarding servicing, fuelling, schedule for usage of cars and maintenance of the logbooks.
• Maintain the inventory list, library list, visitors list and publication overview
• Maintain the staff annual and sick leave documentation
• Assist the Programme’s Director with secretarial services
• Provide the Project Accountant and the Programme Managers with administrative support
• Fulfil out-of-office tasks such as procurement, visits to Ugandan authorities e.g., issues related to passports, work permits, office vehicles, taxes, etc.
• Assist the programme staff in the planning, organising, and monitoring of project activities
• Assist and liaise with the Project Accountant in the accounting process
• Manage bookings in the accounting system regarding the regional programmes costs
• Maintain the filling and documentation system for the office
• Responding to queries regarding the audit of the monthly accountabilities in coordination with the Project Accountant.
• Maintain the cheque book in the accounting system

Qualification
• Bachelor’s degree in Business Administration (or comparable programmes) or any other bachelor’s degree combined with relevant professional experience
• Proficient command of the English language (oral and written)
• German language skills desirable

Requirements
• Curriculum Vitae (max. two pages)
Motivation Letter (max. one page)

Method of Application
Contact sipodi.east@kas.de Deadline 06th August 2023 at the end of the day.