Job Summary:
The Finance & Accounts Officer will contribute to the day-to-day implementation of the department accounting systems, policies and procedures. He/ she will support the department through the collection, processing, recording, reconciliation and reporting of financial data, verifying the validity, completeness and accuracy of the source of documentation. The Finance & Accounts Officer will be responsible for ensuring all payments to service providers, consultants and other clients are processed timely; preparing monthly financial reports, maintaining complete and proper records of revenue accountability, expenditure, assets and liabilities and ensures the accuracy and integrity of financial information.

Key Duties and Responsibilities:
Under the supervision of the Managing Director, the Finance & Accounts Officer will be responsible for the following tasks;
Budget Planning and Performance Tracking
· Provide information to allow the creation of detailed and accurate budgets and cash flow forecasts by contributing to meetings to discuss and agree budgets
· Understand the impact of forecasts by amending budgets to reflects changes in circumstances where the company can be able to make a profit or loss
· Identify, calculate and forecast business costs and revenues and their behaviours to be reflected in the budget
· Review and provide feedback on both administrative and projects budgets before being presented for approval by MD
Finance Management and Reporting
· Review and verify all payment requests to ensure that direct activity and administration costs are accurate, and expenditures are in line with the agreed Administrative/Projects budget before being presented for approval/authorization by the MD

· Collect, complete, update and analyse financial information in order to compile financial reports as per the standard finance report templates and forms of the company
· Prepare and maintain monthly books of accounts (cash book), perform bank reconciliation, petty cash accounts management among others.
· Prepare and in a timely manner submit monthly financial reports based on the set company standards and guidelines reflecting the company financial standings
· Provide supporting information for the purposes of informing decision making by management
· Produce hard/electronic monthly report and ensure that reconciliation actions are agreed upon
· File all payment vouchers that have been entered into the accounting system by their categories
· Provides acknowledgment receipts for wires from clients to Jeeva accounts
· Monitor and track all fund request advances for review and effecting payments in time Record and maintain an updated payment voucher book for submission to the MD for approval/authorization of funds release/disbursement as per the fund requisitions. Provide weekly briefs to the MD on status of finance
Training and Capacity Building of Other Staff in Finance Processes and Management
· Together with the Human Resource and MD organize and conduct regular orientations and trainings regarding processes and procedures of finance management of the company
· Orient other staff on new changes in the Finance and Accounting Policies and the international standards in financial management
Departmental Performance Improvement
· Develop and implement accounting processes by advising the MD on how performance can be made more cost effective and efficient
· Monitoring business performance and setting performance measures of projects and administration budgets
· Suggesting improvements to business processes within the department of finance Recognizing opportunities where departmental performance could be improved Clearing any backlogs found in the department especially on payments which are overdue
Tax Management
· Process monthly Income Tax, Provident and Pension Contribution, Pay as You Earn (PAYE) and other deductions and ensure that all URA taxes are filled in a timely manner.
Procurement and Logistics Management
· Support the procurement process by reviewing minutes/evaluation criteria for all procurements undertaken providing guidance to the procurement team
· Support the Administration Assistant with ensuring proper and quality standard delivery of goods before any payments are processed
· Verify that all procurements are conducted within the due processes and within the minimum required standards

· Verify that all procurements are within the approved budget limits
General Administration and Security of Information
· Maintain proper administration of all company financial information and data ensuring high level of security
· Provide recommendations for improvements in financial transactions and procedures within the company
· Support all staff in the daily use of finance data systems and ensure adherence to legal and company standards
· propose and develop finance data management systems on platforms agreed upon
· Maintain good working relationship with all staff
· While working with Jeeva, maintain high-level of professionalism and working relationships with the Company clients
· Carry out any other responsibilities assigned by line managers and or the MD and or any other member of Senior Management

Qualifications, Skills and Experience:
· The applicant must hold a University Degree in Finance and Accounting, Business Administration, Commerce, or any finance and accounting related field from a recognized Institution.
· Post graduate qualification (PGD or PGC) in Finance and accounting management or any other related field will be an added advantage
· ACCA/CPA will be an added advantage
· A minimum of two years of relevant experience a finance or accounting position including but not limited to Accounts/Finance Assistant, Finance Officer, Accounts Clerk, Assistant Accountant etc.
· Proficient and demonstrable use of QuickBooks and Tally Accounting Software Experience working with profit-oriented organizations and not-for-profit organizations Experience in managing statutory tax obligations like, Income Tax, PAYE, NSSF, provident fund and URA tax compliance standards
· Demonstrable experience in supporting the auditing function
· Demonstrated experience managing master budgets with many different funding streams Proficient in MS Office (Excel, Access, Word etc.)
· Strong team working skills and ability to develop and maintain effective working relations at all levels both within and outside the team
· An analytical mindset with problem-solving skills
· Ability to work under minimum pressure and working beyond normal working time
· Excellent communication and collaboration skills
· Ability to meet deadlines
· Strategic planning knowledge
· Flexibility.

How to Apply:
All suitably qualified and interested candidates should submit their applications (Cover Letter), updated CV and scanned copies of academic documents. Applications should be addressed to the Human Resource Officer and emailed (all documents as attachments in one single document in PDF) to recruitment@jeevaconsult.com with a Subject: “APPLICATION FOR FINANCE & ACCOUNTS OFFICER POSITION”
Applications which do not confirm to the above specifications will automatically be disqualified.

Deadline: Wednesday, 28th December 2020 by 5:00pm.