About US:
Uganda Cancer Society (UCS) is a nationwide umbrella organisation dedicated to eliminating cancer as a major health problem in Uganda by coordinating all organisations in the fight against cancer. UCS is also focused on patient support programs and resource mobilization for various cancer activities at national level.

Job Summary: The Finance and Administration Assistant will work closely with the Program Director and Communications Officer to ensure the effective financial management of the UCS. The incumbent will support the Programs Director in managing, reconciling, and updating all financial transactions for the Society. This is a tremendous opportunity for a young FAA to learn and strengthen his or her financial knowledge while also strengthening the organizational capacity of a rapidly growing and innovative Society.

Key Duties and Responsibilities:
· Update and maintain accounting records in accordance with financial procedures; verifying society’s receipts before grants are disbursed to the partner’s accounts.
· Maintain the cash safe to ensure funds are available for all authorized transactions at the office.
· Carry out weekly cash counts and petty cash reconciliation.
· The incumbent will manage payments and administer petty cash and reimbursements of staff expenses
· Ensure that cheque books and invoices are well accounted for and are kept in a safe and secure custody.
· Prepare and submit monthly financial reports for the Project Director, UCS Board on income, expenditure, and any variations from budgets.
· Prepare monthly cost share reports for the project activities undertaken by the UCS.
· Work in liaison with Program Director to provide assistance during the Society internal and external audits.
· Ensure proper maintenance and care of assets; grant disbursal and updating of UCS files according to the disbursed amount.
· Schedule, manage and monitor all bills for the UCS Office.
· Generate list of suppliers, order, prepare contracts, and procure items from local suppliers or elsewhere as appropriate
· Receive inventory and issue supplies and equipment, manage and maintain equipment; and monitor, track and report on movement of goods and office equipment
· Keep clear and well-documented files and well-organized archives on operations ledgers
· Provide timely, accurate stock and inventory reports, including equipment tracking reports for management information and donor reporting purposes
· The incumbent will ensure that UCS assets are received, coded and registered in the assets register and ensure disposal of UCS assets is carried out according to existing policies and specific donor rules

Qualifications, Skills and Experience:
· The applicant should hold a good University degree in Finance and accounting preferably, BCOM/BA in accounting, finance or related field. CPA (U)
· At least three to five years’ experience in accounting and finance management. Two years of work experience in an NGO and grants management is desired
· Excellent organizational and administrative skills including minute taking, data management and devising and implementing reporting systems
· Significant experience in developing and using financial databases, including book keeping and record keeping
· Excellent computer literacy skills, including skills in Word, Excel, PowerPoint and Access databases.
· Working knowledge of accountancy packages
· Excellent analytical skills
· Good written and verbal communication skills and ability to respond tactfully and appropriately to enquiries from a range of individuals and/or groups
· Working knowledge of Excel, this will be judged by a test
· Skills and knowledge of accounting, grants management and financial management
· Attention to detail, good at closing out projects, stays motivated through lots of tracking/admin/follow up work
· Skills and knowledge of budget preparation and management
· Keen interest in learning new knowledge and skills and sharing with others

How to Apply:
All suitably qualified and interested candidates are encouraged to physically deliver their application to the following address:

Uganda Child Cancer Foundation Office
Upper Mulago Hill Road-Uganda Cancer Institute Campus
Old Mulago
P.O. Box 3935 Kampala Uganda