About US:
CooP-Uganda is a small social enterprise located in Jinja Uganda, whose vision is to establish and execute various social enterprise bicycle projects whereby entrepreneurs, students and health workers are empowered and equipped with bicycles through a self-sustainable business model.
Job Summary: The Finance and Administration Coordinator will take the overall responsibility of financial management for CooP-Uganda including financial planning, assurance and risk management, reporting and investment management, as well as human resources and administration management.
Key Duties and Responsibilities:
1. Financial:
Ensure appropriate finance policies, systems and procedures are maintained/ implemented.
The jobholder will also ensure that all transactions are properly accounted for.
Manage receipts/income, petty cash and bank accounts.
Keenly monitor cash flow, and ensure that sufficient funds are always available in the bank.
Manage all payments and ensure they are in line with CooP-Uganda approved activities.
The incumbent will prepare and submit periodic and annual financial accounting reports to key users.
Prepare monthly management reports at the end of each month.
Render support in the preparation of budgets and accounts to donors, as requested.
Work closely with Auditors and assist with all audits undertaken at CooP-Uganda.
Ensure continuous improvements in the finance systems and controls.
Ensure CooP-Uganda complies with all statutory requirements (registration, tax, returns etc.)
Ensure that all procurements are sound and as per CooP-Uganda procedures.
Ensure that regular financial risk management is done and recommend corrective actions.
Ensure security of all accounting records.
2. Administrative:
Manage the purchases, distribution, use and repairs of all assets and equipments.
Manage stock and asset control.
Ensure that the health, safety and security procedures are adequate and implemented.
Ensure property maintenance and improvements are undertaken.
Manage the day to day running of the office.
Work closely with other agencies/government, especially on regulatory and statutory issues.
Oversee all administrative filing and records, and archiving.
Ensure that all key commitments with third parties are covered by written legal agreement.
Offer technical support to the office in all other administrative matters.
Oversee proper use and maintenance of CooP-Uganda bicycles and motor vehicles.
3. Human Resource:
Ensure all staff have valid contracts and job descriptions, and that they understand them.
Implement performance review and performance management for supervised staff.
Maintain the leave register.
Manage the recruitment processes for all new staff.
Keenly review staff training needs, and organise for them to be met.
Maintain HR records, including staff lists, staff files and the leave register.
Ensure compliance with local labour law regulations on all staff matters.
Provide support to the office in all other HR matters.
4. Other:
Prepare and submit regular written reports for the Manager as per laid down timelines.
Monitor security situation and report to senior management as necessary.
Ensure staff compliance with security guidelines.
Work closely with partners and CooP-Africa as necessary.
Perform any other duties that may be requested by the Manager from time to time.
Qualifications, Skills and Experience:
The ideal candidate for the Finance and Administration Coordinator job opportunity should preferably hold a University graduate in finance and administration or its equivalent.
At least four years’ experience in management, planning and financial oversight.
At least four years’ experience in personnel management, including hiring, supervision, evaluation and benefits administration.
Proven ability to work in a proactively diverse and inclusive organization.
Excellent, proven interpersonal, verbal and written communications skills.
Demonstrated ability to manage and supervise a staff team.
Proficiency with office computer equipment and software.
Demonstrated ability to multi – task and work in a fast – paced office setting.
Demonstrated ability to cope with conflict and stress situations.
How to Apply:
All candidate who wish to join as are encouraged to send their applications highlighting how your qualifications, experience and career aspirations match the requirements for the selected position. Please be aware that we only accept CVs using our template, which can be obtained via the tab “Curriculum Vitae” on our website, click here, or on request as a Microsoft Word document via info@coop-uganda.org.
Deadline: 6th April, 2016
Please submit your cover letter, CV according to our template, to info@coop-uganda.org.