Job Summary:
The Finance and Administration Officer will mainly manage finance and administrative functions of projects; including: finance and accounting services, financial reporting, budgets performance, monitoring and utilization of funds to ensure compliance with organizational policies and procedures as well as donor requirements

Key Duties and Responsibilities:
Maintaining project finances in an accurate and timely manner.
· Receive and issue a receipt for any cash deposited /received
· All cash received within the week should be banked intact at least once a week
· Safe custody of money, vouchers, receipts and cheque leaves
· Review documents to ensure that payments are in line with authorization level and as per financial and donor guidelines.
· Reconcile bank, supplier and service provider statements on a monthly basis
· Track and monitor all advances to ensure timely retirements
· Update cash books and ledgers daily to ensure that proper and accurate
Support the project team in budget management to avoid budget overruns.
· Support the program team in the coding of expenditure prior to effecting any payment
· Check and advise the program team on budget balance before expenditure is incurred
· Participate in development and revisions of budget for the project.
· Share and disseminate information on budget adjustments with the project team members
· Check for accuracy, completeness, and coding before transactions are posted.
· Post all paid transaction into the accounting system according to the correct budget codes.
Preparation and submission of monthly financial reports
· Prepare monthly donor expenditure reports for the project
· Prepare quarterly reports and report on variances
· Prepare monthly bank reconciliation statements for field bank accounts
· Prepare a monthly receipts reconciliation statement
· Review of all utilities expenditure (electricity, phone, water bills)
· File all payment vouchers that have been posted into the accounting system according to their categories (cash, Bank, Journal
· Ensure that all payment vouchers are appropriately approved and have complete support documentation at any time transaction is completed.
Manage and control organization’s assets, stocks and inventory.
· Prepare and update the asset register
· Carryout stock-taking and preparation of stock records
· Oversee the maintenance of project assets and their safe custody
· Prepare asset usage reports of motor vehicles, motorbikes and generators
Provide efficient and effective office management
· Order office supplies and keep proper and up-to-date records
· Manage the filling, storage and security of documents
· Respond to audit queries and follow up
· Manage the repair and maintenance of office machines and equipment
Provide general administrative and logistical support to staff, and supervise the maintenance of general office security.

Qualifications, Skills and Experience:
· The applicant must hold a University Degree in a relevant subject such as Accounting, Finance or Business Administration, professional qualification will be an added advantage.
· Minimum of three (3) years’ experience working in a busy finance and/or administration team with and NGO and INGO
· Experience of processing financial transactions and maintaining financial records
· Experience of leading or supporting procurement processes
· Experience of maintaining records such as a fixed asset register or stock register, staff records
· Experience of setting up administrative systems or processes, office management
· Experience of managing casual staff such as cleaners or guards
· Experience of information management and using Microsoft Excel or Access to manage and store data
· Outstanding organizational skills, and the ability to manage a busy and varied workload
· Strong written and verbal communication skills, including the ability to communicate with people from a broad range of backgrounds.
· Flexible and ‘can do’ attitude, Honesty and Integrity
· Team player with excellent communication, Organisation and planning skills and to communicate in time and work in a team
· Ability to exercise sound judgment and make decisions independently.
· Working experience in Emergency context and fluency in English is a MUST and Luo will be an added advantage.
· Good working knowledge of QuickBooks
· Experience of organizing travel within Uganda
· Excellent communications skills both oral and written

NB: PACHEDO is an equal opportunity employer, Gender sensitive and has policies including SHEA and a child protection policy that every staff is required to sign.

How to Apply:
All suitably qualified candidates are encouraged to apply by submitting only electronic copies of not more than 2MB of an application letter, a detailed CV (max 3 pages)containing contact details including active telephone numbers of three reference persons of which two must be professional referees, that includes your supervisor of the most recent/previous employer, and a one-page motivation letter, copies of relevant testimonials/certificates, to the following by e-mail to recruitment@pachedo.org and hrjohanniter@gmail.com please Indicate clearly on the application subject line the position applied for.
Applications must be addressed to;
The Human Resources Director,
PACHEDO P.O Box 692 Gulu. Uganda

NB: Only shortlisted candidates will be contacted. Consider your application unsuccessful in case you do not hear from PACHEDO in one-month time after the deadline.

Deadline: 17th December 2020 by 5:00pm