Job Summary:
The Finance & Administration Assistant is responsible for running the AGENCI Project office in Moyo on a day today basis. She/he will ensure the office opened in time, clean and support all logistics including office procurements, courier of documents and other tasks are well managed in line with AKF policies and guidelines. The Finance & Admin Assistant will perform the following specific roles:

Key Duties and Responsibilities:
· Receive and verify documents for requisition of services to ensure adherence to procurement policies and guidelines
· Maintain a procurement schedule/tracking tool aligned to the various work plans.
· Source for quotations from pre-qualified suppliers and negotiate for best prices and value
· Prepare comparative bid analysis with recommendations & justification and facilitate approval
· Raise LPOs for approval and issue the same to vendors /suppliers
· Receive and verify the goods supplied to Unit.
· Compile documentation to support payment of goods and services rendered to AKF
· Generate various procurement reports as guided.
· Support in the vendor/supplier pre-qualification exercise & coordinate service tender/RFQ processes
· Liaise with the Area Finance Officer to ensure timely processing of payments, VAT claims and DA1 forms (in case of tax exemption/refund claims).
· Management of office cash imprest, review cash payment request and prepare cash payment vouchers.
· Manage fixed assets inventory and registers.
· Support the program team in management of activity advances including participant’s verification and carrying out facilitation payments at activity sites
· Pre –review /check activity advance requests, accountabilities and reports, staff claims and accountabilities for activity advances.
· Check time sheets to ensure staff have correctly recorded their time and allocated it appropriate grants and projects.
· Review vehicle movement log sheet and allocate costs to appropriate cost centres/projects.
· Support the Area Finance Offer to ensure orderly filing and maintenance of accounting vouchers and transactions support documents.

Qualifications, Skills and Experience:
· The ideal candidate must hold a Bachelor’s degree in Business Administration (Finance Option)
· At least two (2) years financial administration experience;
· Ability to use own initiative and actively look for opportunities to have an impact rather than simply be reactive
· Good knowledge of Microsoft Office products Word, Excel and PPT and other relevant software and tools
· Ability to work under pressure and efficiently handle multiple tasks;
· Ability to work under own initiative or as a part of a team; and
· Excellent written and spoken English
· Local national candides and strongly preferred
· Willingness to be based in the field, travelling to remote locations is a must
· Knowledge of the local language is an added advantage

How to Apply:
Candidates interested in this unique career opportunity with AKF should submit a cover letter, CV and the names and contact information of three professional referees via e-mail to recruitment@akfea.org with ‘Project Officer-Also indicate preferred district if considered’ in the subject line. Only shortlisted candidates will be contacted.

Deadline: 4th December 2020