About US:
African Initiatives for Relief and Development (AIRD) was established as a reaction to some thinking that Africans always need leadership from outside even to help themselves or come to the rescue of their own kind when mother nature shows them her other sides.

Job Summary: The Finance and Administrative Manager (FAM) will be responsible for the financial and administrative management of the country program office.

Key Duties and Responsibilities:
1. General Duties:
Ensure that accurate and up-to-date information of the host Government and partners is disseminated to the Country Program Director (CPD) in time.
Endeavors that effective organizational relationships and networks with public, private and NGO partners is promoted; liaise with host Government/UNHCR and other lead agency representatives;
Establishes and maintains effective communications with UNHCR and other lead agencies regarding program development, funding opportunities, financial matters, agreements and staffing;
The incumbent will ensure that a strong and functional participatory management system is in place and that the image of AIRD in the country is consistent with AIRD’s mission, vision and values and protects AIRD’s interests and assets.
Send regular reports to AIRD CPD on matters related to Admin/finance.
Maintains regular and transparent communication with CPD in a spirit of shared successes and joint problem solving;
Supervise directly the works of the support staffs in Admin/Finance Department and gets hands on information on the entire admin/finance matters of AIRD through the managers at different levels.
Actively participate actively in preparing project proposals and budgets for the entire operations.
Ensure all admin/finance reports are submitted to the relevant financiers in time
Provide head office with reports as requested
Perform any other tasks as directed by CPD or CEO
2. With regard to Administrative duties, the Admin/finance Manager is responsible for:
Ensure the proper implementation of the HR Policies and Procedures Manual
Ensuring that office Procedures are maintained in accordance to the project regulations & the staff contracts.
Supervising directly the works of the admin/finance personnel in the Department including all field or sub offices
Ensuring that all staffs are issued timely with letters of appointment, contracts, job descriptions and ID cards after approval and authorization from the CPD.
The incumbent will be ensuring that all personnel files are kept updated at all times, with the correct enclosures.
Responsible for the management of leave schedules for all staff, as authorized and approved by the supervisors
Ensuring that staff performance evaluations are conducted annually.
Ensuring that all office equipment & other assets are kept in good working condition.
Actively monitor the use of office telephones, and ensure that calls are made for official project affairs only and private calls made are refunded.
Being an active participant in Country Management Team meetings, taking minutes and sharing same with the team.
3. With regard to Finance duties, the Admin/Finance Manager is responsible for:
Ensure the proper implementation of the Finance Policies and Procedures manual
In charge of ensuring at all times that UNHCR’s/donors and AIRD’s rules and regulations regarding financial management are adhered to.
Ensuring that the CPD has timely & accurate information regarding the budget balances of the project(s).
Responsible for preparing and sending regular financial reports to UNHCR after an endorsement by the CPD as per the UNHCR and AIRD rules and regulations.
Preparing and sending regular financial reports to other donors after an endorsement by the CPD as per the agreements signed
Monitoring and controlling the cash flow and the budget utilization.
Ensuring that fund utilizations are at all times within allocated budgets.
Ensuring Staff salaries and all other staff obligations are paid on time as per the labor law of the country ( ie. Uganda NSSF, PAYE) Group Accident insurance, medical insurance and security are paid for in time and in accordance to the provisions of the budget.
Ensure utility companies provide timely bills and that payments are processed in accordance with consumptions and are within allocated budget.
Ensuring all financial documents on file bear the correct budget coding.
Verifying financial documents before approval for payment by the CPD or the OIC.
In charge of preparing Local purchase orders (LPOs) to suppliers and/or contracts in reference to the requested items and ensuring that the procurement procedures are followed.
Conducting regular internal self auditing and ensuring external audit requirements are fulfilled.
Ensure closing of projects annually with the necessary reporting being done on time
Counter checking and verifying monthly bank reconciliations.
Conducting regular cash count and control.
Ensuring double entry Accounting System is maintained at all times.
Ensuring that all transactions are entered into the appropriate books of accounts.
Conducting monthly trial balance for both local & foreign currencies every month.
Being the focal person, receiving and facilitating external

Qualifications, Skills and Experience:
The candidate should preferably hold an advanced Diploma or Bachelor degree in Finance or Accounting. Possession of a Masters of Business Administration (MBA), Accounting or Finance.
The applicant should hold full professional accounting qualification i.e. ACCA/CPA or equivalent
At least five to seven years’ experience in financial management, of program with annual budget of at least $1 Million
Three years’ experience in a Managerial role
Proficiency in computer skills, spreadsheet, accounting packages (QuickBooks, ACCPAC) communication packages and Ms Word, excel, Power Point;Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner.
Past experience in working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset.
Past experience working with ethnically diverse communities and with projects implementing gender mainstreaming strategies.
Demonstrate high level written and verbal communication skills in English and French is an advantage

How to Apply:
All suitably qualified candidates should send an application letter in English stating their qualifications and experiences, and why you’re suitable for the position, together with latest updated C.V by email to Musarait.k@airdinternational.org

NB: Please note that only shortlisted candidates will be contacted.

Deadline: 30th April 2015.