PROGRAM/DEPARTMENT SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions in Uganda, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance Department provides timely reports and assistance to all departments, senior management and HQ to ensure that financial resources are used efficiently and effectively.
GENERAL POSITION SUMMARY:
Working in the Finance Department under the direction of Finance Officer and working with Program Managers, the field Logistics/Administration officer and other support and program team staff, responsible for assigned field office petty cash management, compliance, and maintaining proper, accurate and well organized Finance documents etc. He/she is also responsible for updating and tracking Advances and finance files. He/she is responsible to make sure that all AAM, segregation of duties and policies and procedures are respected as per the FFM, procurement manual, assets mgt and other manuals/policies and procedures.
ESSENTIAL JOB FUNCTIONS:
§ Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
§ Implement and Make sure all Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are implemented.
§ Implement and Make sure all respective donors and local Gov’t rules and regulations are respected.
§ Ensure compliance with GAAPs, Ugandan and US law and standard accounting practice.
§ Organizing and filing bank transactions for FO to record in Accounting Software.
§ Cross checking all advances, purchase requests, quotation analysis, purchase orders, expense report, payment requests and others before writing cheques or and issuing out cash after approvals and reviews are done.
§ Recording all Cash and Bank transactions in Excel first for daily tracking and monitoring of cash movement and balances to avoid overdrawn accounts.
§ Work with SFA to ensure daily recording of transactions in Navigator, prepare them for final review by SFO.
§ Writing Cheques for vendor payments and issuing advances to staff and making instant follow up for long due outstanding advances.
§ Stamping all transactions for office with PAID Stamp as well as Expense reports and Advances PAID and CLEARED appropriately.
§ Ensure that all processed payments have receipts attached whether paid by EFTs, Cheque or MM.
§ Maintaining advance register for the office, tracking and making instant follow ups on staff with outstanding advances to ensure compliance with MC advance policy.
§ Ensure that staff timesheets are collected on time, organized, well filed and labeled for quick retrieval.
§ Retrieve and Refiling back documents appropriately as requested by staff as well as Auditors with the help of Senior Finance Assistant and Senior Finance Officer.
§ Attaching Posted Vouchers to respective transactions for as well Labeling Field transaction files after posting and achieving on a monthly basis.
§ Receiving Staff accountabilities after FO reviews, to match with original advance forms and copies of relevant forms like Travel Approval Authorization in case of Travel Expense Reports. Ensure that correct amounts are cleared with valid and original receipts and other documentation as required.
§ Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
§ Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
§ Assist other finance functions and offices when ever need arises.
§ Any other tasks to be assigned by the supervisor.
KNOWLEDGE AND EXPERIENCE:
• Minimum, Second Class Upper Diploma in Business Studies from a recognized Institution.
• Partial (Level two and above ) or full CPA or ACCA is an added advantage
• Extensive knowledge of financial management and accounting.
• Two years’ experience in Finance and Accounting is preferred.
• Strong analytical skills including attention to details are essential.
• Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Willing to travel rotate to any Mercy Corps Field Offices and Head office whenever need arises.
SUCCESS FACTORS:
§ An ability to support programmatic objectives with timely and meaningful financial information is essential.
§ A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
§ An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
HOW TO APPLY:
Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Tuesday, 8th November, 2016. Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.