About URC ASSIST Project:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID Applying science to strengthen and Improve Systems (ASSIST) Project which is a five-year cooperative agreement dedicated to improving health, population and nutrition services through technical support to service delivery institutions, country Ministries of Health, USAID country missions, and cooperating agencies.
Job Summary: The USAID ASSIST Project Finance Assistant will provide timely accounting support to ASSIST Uganda Staff and other partners with the overall aim of ensuring smooth functioning of operations and project activities. The incumbent also plays a key role of supporting project, Administration and Finance Functions of ASSIST Project.
Key Duties and Responsibilities:
1. Manage finances & Payments:
Handling all Staff & Vendor third party payments & preparation of payment vouchers with respective supporting documents
In charge of managing all staff travel allowances, per diem & staff project working advances and post them in QuickBooks.
Prepare monthly expenditure reports, bank reconciliation, petty cash accounts in line with organizational and donor requirements and deadlines.
Update and maintain petty cash function, flow records and entering transactions in the petty cash tracker on a daily basis.
Ensure preparation and filing of NSSF, PAYE and LST returns to appropriate authorities.
Support in the preparation and logistical support for workshops, meetings and seminars as requested.
Prepare travel advances for staff and outside coaches/facilitators for field visits and workshops
Processing all cheque payments and ensure that records in the cheque register are complete.
2. Internal control Functions:
Serve as an Agent on all project bank accounts, authorized to draw cash, collect Bank Statements, make balance inquires & deliver bank instructions issued by authorized account signatories.
Uphold to the Organization’s Financial & internal control systems.
3. Record Keeping & Documentation:
Establish an indexed filing system in the finance section and ensure financial documents are filed as per the filing system.
In charge of scanning and photocopying of all financial documents as needed.
4. Other Requirements:
Offer timely on-going support to project Staff with regard to project financial systems & procedures.
Perform any other duties as may be assigned.
Qualifications, Skills and Experience:
The ideal candidates for the USAID Project Finance Assistant career vacancy should hold a Bachelor’s degree or its equivalent from a recognised University with an Accounting or Finance bias.
A minimum of two or more years’ experience with an NGO in Accountancy & Financial Management.
Good Understanding of Accounts/Finance donor requirements.
Be a person of high integrity.
Working knowledge of Quick books
Computer literacy skills
How to Apply:
All suitably qualified and interested candidates who wish to join University Research Council’s USAID Project should send an application Letter, updated CV, and relevant academic documents as well as names and contact information for three professional references and day-time contact numbers to: The Human Resource Officer- USAID ASSIST Project, University Research Co., LLC, Plot 40, Ntinda II Road, Naguru, P.O. Box 28745, Kampala, Uganda.
E-mail: assistugandarecruitment@urc-chs.com
NB: Please clearly indicate the position in the subject if you are sending electronically. Only short listed candidates will be contacted.
Deadline: 10th March, 2015 by 5:00PM