About US:
Benedictine Eye Hospital (BEH) is a Private Not-For-Profit service of the Benedictine Monastery of Tororo, Uganda.The mission of Benedictine Eye Hospital is to improve the social economic status of the society through prevention of visual impairments and the treatment, rehabilitation and empowerment of persons with disability (with special focus on children).
Job Summary: The Finance Manager will primarily be responsible for all financial and accounting functions of the Hospital in compliance with the legal and legislative requirements, general accounting standards and external donor requirements. The incumbent will be expected to play a key role in strategic direction and the development of policies, procedures and projects relating to financial and administrative matters, and is responsible for the day to day management of the finance staff.
Key Duties and Responsibilities:
Regularly review and develop up to date Finance policies and procedures and oversee implementation of and compliance with all such policies;
Actively monitor the implementation of internal controls across the organization to manage risks and ensure compliance with internal policies and general accounting standards;
Support the Hospital director in preparing Hospital Annual Budget and budget applications for the board approval and ensure adequate budget financing plan is in place;
Manage all Cash Receipts and Payments; organize and coordinate all cash and cheque deposits to the bank and ensure that Journals are written up daily and balanced;
Ensure that Daily and Monthly Reconciliations are done for Cash at Hand, at Bank, Debtors, Creditors, and other subsidiary accounts as well as periodic cash flow projections;
In charge of preparing the timely financial reports as required by different donors, Senior Management Team and Executive Board in the formats required by the Hospital Standards (Financial Manual)
Maintain proper and updated record of hospital assets (fixed and movable) and prepare a detailed and comprehensive Annual Financial Report, inclusive of monetary value of stocks and fixed assets that facilitates external audit.
Provide timely and appropriate financial advice to the Hospital Director and Senior Management Team to ensure that expenditures are in line with the budget and recommend improvements in financial system;
Approve processing of in-house loan and advances payments to staff and ensure capture of disbursed advances and loans into the payroll system;
Administering the Hospital Staff Welfare system in the payroll system based on updates from the Welfare Committee.
Work closely with the bank to rectify key issues and effecting payments through the bank;
Ensure punctual, accurate and updated payroll system as well as participate in review of salaries;
Ensure that general fiscal regulations are adhered to and that statutory payments are effected within the set time limits.
Make follow-up on Debtors, invoice all partner organizations and ensure that all Creditors bills are settled promptly;
Actively facilitate the work of the Internal and External Auditors by providing all the relevant required information as and when needed including periodical stock taking;
Maintain and develop financial controls, accounting systems and tools to address variances (shortages and excesses) to ensure update of services billed as well as generate service costs and review price lists (costing);
Participate in the procurement team, to provide advice and ensure best practices in financial management and other concerns are well managed;
Supervise, mentor and train all accounts staff as well as carrying out staff appraisals;
Sign supporting documents for the departmental purchases to confirm that they have been reviewed;
Perform any other duties as assigned by the Immediate Supervisor
Key Result Areas:
Hospital Annual Budget and budget applications provided;
Daily Cash Receipts and Payments Journals written and balanced at the end of each month;
Cash at Hand, at Bank, Debtors, Creditors, and other subsidiary accounts regularly reconciled;
Timely Financial reports provided to the Hospital Director, Senior Management Team, and the Board as may be requested;
Provide monthly management accounts, and Timely and appropriate financial advice provided to the Hospital Director & Senior Management Team and Donors;
Appropriate costing and price lists for services generated, implemented and updated in the patients’ database;
An accurate and updated punctual payroll maintained in line with the set guidelines;
Internal and External Audits including periodical stock taking facilitated with required information as and when needed. Follow up on the implementation of recommendations;
Consistent controls ensured; variances established, reported and action taken.
Qualifications, Skills and Experience:
The applicant must hold a Bachelor’s degree in Finance, Commerce or Business Administration (Accounting option) or its equivalent. Possession of a Master’s degree in accountancy science is an added advantage ;
Full accounting professional certification from a recognized awarding institution such as ACCA, CIMA, CFA, CPA (U), CPA (K) or equivalent is preferred.
A minimum of ten years’ experience in finance and accounting of a hospital or a reputable organization, Three years in a senior management role in a health care facility would be mandatory;
Prior NGO experience is preferred specifically on grants and projects management;
Excellent Computer literacy with a sound knowledge of Microsoft office applications such as Word, excel & power point;
Excellent knowledge of cost accounting;
Working knowledge and prior experience in the management and oversight of complex budgets and donor grants;
Effective communication and interpersonal skills;
Ability to lead strategic and operational people initiatives and processes;
Excellent time management and organizational ability
Professional work approach and attitude;
A high level of integrity, superior judgment and ethical standards;
Proven ability to work autonomously and in a team based environment;
Ability to manage high volume workloads with attention to detail.
How to Apply:
All suitably qualified and interested candidates should e-mail an updated CV and cover letter explaining suitability for the post including three professional referees with the position you are applying for in the subject line to: application@ppg.co.ug.
NB: The attachments should not exceed 2 MB will not be considered.
Deadline: 14th August, 2015 by 5PM