About QED:
The QED Group, LLC is a full-service international development firm that provides practical solutions to social problems through sound analysis, proven management techniques, and creative implementation. We focus our efforts on two core practice areas: Monitoring & Evaluation and Knowledge Management. We work with U.S. agencies and overseas governments, international donors, private-sector clients, and PVOs/NGOs in more than 80 countries around the world. Key clients include USAID, the U.S. Department of State, the Centers for Disease Control and Prevention, the U.S. Department of Agriculture, and the U.S. Trade and Development Agency.
About USAID Project:
The USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is the five-year organizational program support vehicle through which USAID/Uganda will pursue realizing its development objectives within the complicated and shifting Ugandan development context. The purpose of the Learning Contract is to provide monitoring, evaluation and learning support services and build capacity of USAID/Uganda to implement USAID’s Collaborating, Learning, and Adapting methodology to strengthen the implementation of USAID/Uganda’s Country Development Cooperation Strategy and enhance USAID’s organizational effectiveness.
Job Summary: The Finance Officer will be responsible for the day-to-day management of QED’s Uganda finance activities. The role supports the Director of Finance and Administration to implement effective and efficient financial management controls within the context of the country strategy as well as the QED home office finance team objectives.
Key Duties and Responsibilities:
· Manage payroll and preparation of social charges (NSSF) and tax remittances (PAYE) for staff each month
· Ensure the timely submission of high quality financial reports, for internal and external audiences.
· Proactively draw attention to any problem areas and initiate solutions in consultation with DFA and other staff as appropriate.
· Maintain current and accurate bank balances and check distribution list.
· Ensure and maintain reliable and accurate accounting records for the organization and produce management accounts to facilitate the effective management of the organization.
· Regularly check all financial activities for accuracy and quality of information.
· Keenly analyze financial information and reports, identify problem areas, take remedial action where necessary and make recommendations to the Director, management and other staff as appropriate.
· Conduct analyses of records of current and past operations to determine trends and monitor the financial health of the organization.
· Produce regular analyses of income and expenditure to team in the budget monitoring process.
· Prepare budget guidelines and support the annual budget preparation.
· Develop annual cash flow forecasts and monitor to ensure sufficient local funds are available to meet the organization’s requirements.
· Reconcile all project bank and cash accounts at the end of every month.
· Prepare monthly reports on outstanding advances and work with employees and supervisors to clear advances.
· Design a system for documents and records management, including electronic and physical filing of all financial documentation.
· Perform variances analyses and prepares accounts reconciliations.
· Input annual budgets into QuickBooks.
· Prepare and send out monthly budget reports.
· Review conformity of invoices to purchase orders or contracts; approval levels and documentation requirements as specified in procedures; and submit to the DFA for approval and to process payments.
· Resolve invoice problems with suppliers/vendors and respond to vendor payment inquiries in coordination with operations team.
· Review monthly project vehicle analysis.
· Regular review accuracy of the all expenses and inputs them into QuickBooks and assist with monthly close out and scanning of vouchers.
· Compile VAT returns i.e. invoices/receipts & prepares VAT reimbursement/claim reports
· Review receivable vouchers and all attachments for completeness.
· Prepare and submit monthly advance reconciliation reports and work with employees to ensure that all advances are cleared.
· Receive all payables submitted to the finance department, clearly indicating date of receipt of complete documents and follow-up on responses required.
· File all accounting vouchers.
· Perform any other lawful duties that may be assigned.
Qualifications, Skills and Experience:
· The ideal candidate for the USAID QED Group Finance Officer career placement should hold a Degree in finance and accounting
· A minimum of five years demonstrable experience managing finances for donor funded projects
· Excellent communication skills.
· Computer literacy i.e. Knowledge of MS Excel and Word. Experience with QuickBooks software
· USAID experience and basic knowledge of FARs and AIDARs is highly desirable
· Demonstrated ability to work closely with a variety of project stakeholders including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise
· Proven ability to independently plan and execute complex tasks while addressing daily management demands
· Excellent interpersonal and computer skills are required
How to Apply:
All suitably qualified and interested Candidates who meet the above criteria should send their CV, Cover letter and Bio Data Form, download here, expressing interest to qed.recruitment.me.specialist@gmail.com with the subject line as “ATTN: Finance Officer.”
Deadline: Friday, 15th January, 2016 by 5:00 pm