Key Responsibilities:
Financial Management
– Strengthen the financial management procedures and systems to ensure that FOL and the donor accounting practices, compliance and standards are adhered to
– Support the Executive Director with the implementation of financial policies and control procedures
– Supervise and monitor the liquidity position and treasury function of the organisation to ensure that the organisation can meet its financial obligations as they fall due.
– Respond timely and consistently to audit queries and implement audit recommendations from the external auditors
– Oversee the review and preparation of budgets and cashflows that comply with the grant agreements and are realistic to the financial needs of the organisation
– Improve and maintain financial and management gathering of information systems that will enable accurate and timely reporting
– Monitor and maintain the general internal control environment by ensuring proper utilisation of resources
– Coordinate the monthly request of funds from Headquarters
– Coordinate monthly, quarterly and bi-annual financial reports in close collaboration with the
Finance manager at Headquarters
– Supervise, support and maintain a competent finance team as well as training of non-finance team in line with the financial management policies
– Supervise, manage and support the finance, grants and logistics staff

Grants Management
– Ensure compliance with the relevant donor requirements
– Ensure the expenditure is properly documented, is reasonable, is budgeted for and conforms to the donor principles and guideline
– Ensure the best use of resources by managing the budget and monitoring project expenses
– Contributing to resource mobilisation by inputting into the financial proposals

Logistics and Procurement
– Review procurement and disposal policies and procedure for recommendation to management
– Support in building capacity of logistics and procurement staff on policies and procedures
– Work closely with the procurement committee to oversee the development of vendor lists
– Ensure that all procurement is carried out in line with the FOL procurement procedures
– Ensure logistics team are keeping proper records
– Oversee the tracking and recording of all FOL assets and inventory.
Human Resource Management / Admin
– Liaise with the HR consultancy firm, on the HR issues that they would be handling to feed back to management
– Coordinate the implementation of the HR policies, including appraisals, contract renewals, separation and updates on employment policies
– Oversee the payroll management
Key Results Areas

Key Competency Levels:

– Updated Financial and Management information systems
– A functional and updated internal control system
– Budget planning & monitoring tools and compliance to grants agreements
– Compliance to HR, procurement and financial management policies
– Capacity building plan for finance & non – finance staff and partner schools
– Timely reporting Competency Level

Applying expertise and technology
Analysing
Leading and Supervising
Adhering to principles and values

Qualifications, Experience & Personal Attributes needed to meet the demands of the role (required/desired): Terms of Appointment: (Fixed permanent, outsource, etc.)

Qualifications: ACCA, CPA or CIMA qualified
Experience: 5years practical experience in senior financial management position preferably in an international NGO (preferred). A proven experience in managing large budget. A strong experience in working with national partners, local/government authorities
Personal attributes – Interpersonal skills, understanding of donor management, high integrity with a keen eye to detail and honesty.

How to Apply
HOW TO APPLY
Please send your CV and cover letter with 3 work related referees to the address or e-mail below. Application should be marked as “Head of Finance – FOL” Applications may not exceed 2MBs.

Email: application@ppg.co.ug

Address:
People Performance Group
Plot 8 Kitante Close, (off Yusuf Lule Road)
Kitante
P.O. Box 12405, Kampala – Uganda