About US:
The National Identification and Registration Authority (NIRA) was established on the passing of the Uganda Registration of Persons Act, 2015. The Act was made to harmonise and consolidate the law on registration of persons; to provide for registration of individuals and to establish a national identification register. It provides for the mandatory registration of all Ugandan citizens within Uganda and abroad as well as aliens identification cards and for related matters.

Job Summary: The Head of Finance and Administration will provide for professional leadership in managing the Authority’s finances, facilities, utilities, fleet/logistics, suppliers and provide administrative support to the Authority. Ensure proper accountability for resources used, in compliance with the international and national financial accounting and reporting standards and tax requirements.

Key Duties and Responsibilities:
1. Finance:
Coordinate the budgeting process of the Authority and consolidate departmental budgets into a corporate master budget.
Effect payments in accordance with the procedures and guidelines.
Keep accurate books of accounts.
Act as the Agent to all Authority Accounts.
Reconcile the Authority’s financial transactions on a daily basis.
In charge of the management and supervision of Accounts Staff.
Prepare and maintain records on all financial transactions.
Take lead in the preparation and management of the budget.
Present the budget to management and the Board for discussion and eventual approval.
Develop and put in place financial/accounting systems and procedures and ensure compliance to them.
Design and implement the necessary controls to protect the Authority’s assets and prevent any potential areas of fraud.
Ensure the robustness of all finance systems as well as a good accounting system and an appropriate accounting computer package.
Design and implement an appropriate system for revenue collection.
Prepare necessary timely funding requisitions to the MoFPED.
Prepare the financial performance reports for submission to MOFPED.
Guide the management on viable investment options for excess funds or funds not required immediately.
Ensure management reports are prepared and presented to management on a monthly basis.
Prepare and submit periodic financial reports to the Executive Director in line with the financial regulations and working with Internal Audit, liaise with office of Auditor General to ensure that annual financial accounts are audited as required.
Offer effective support supervision to staff in the department to ensure high morale and productivity.
Take responsibility for the assets of the Authority and ensure there is regular stock taking at least once a year.
Manage bank accounts of the Authority and liaise with Banks as may be necessary.
Manage the debtors’ portfolio through efficient and effective execution of credit control procedures, and the credit portfolio by ensuring that the defined creditors’ terms are respected.
Prepare the Budget Policy Statement and the Budget Framework Paper for the Authority.
2. Administration:
Responsible for administrative leadership of the function including managing facilities and administrative support.
Perform supervisory function for the entire Authority premises activities.
Develop and implement the Administrative function’s policies and procedures and formulate the function’s operating manual of procedures.
Oversee the management of Authority’s resources by ensuring efficient running of Authority’s activities through fleet and utilities management, Contract Management, Administration and stores management.
Ensure that Administration requirements are processed and provide administrative support as needed for other departments.
Support the development and management of Administrative support services including a modern filing system.
Ensure the coordination of stores functions including periodic inventory counts and management.
Coordinate the preparation and implementation of Administration budget
Facilities establishment and management including plans and layout.
Management of vendors and landlords agreements and contracts and properties of the Authority’s as well as liaising with the legal office.
Oversee fleet/logistics management including daily transport scheduling.
Work closely with different stakeholders, like suppliers, utility providers and project good image of the Authority therein.
Work in liaison with the security function to manage all security issues.
Perform any other duties that may be assigned from time to time.

Qualifications, Skills and Experience:
The ideal candidate should preferably hold an Honours Bachelor’s degree in Commerce, Finance, Public Administration and Management, Business Administration or a related field. Possession of a Master’s Degree in any of the above fields will be an added advantage.
Full Professional qualifications ACCA, CPA, CA, CIMA or CFC; and full membership of Institute of Certified Public Accountants of Uganda is a requirement.
At least ten years of work experience in Finance and Administration / Accounting/ Audit in a reputable public, commercial, private organisation at least five (5) of these should be at senior level.
Broad working knowledge of relevant laws that govern public finances.
Proven experience in using computerised financial accounting packages.
Computer literacy including experience in use of Microsoft Office Word, Excel and Outlook.
Strong leadership and managerial skills.
Excellent analytical and problem solving skills with attention to detail.
Proven ability to work within tight schedules and to multitask/fast-track appropriately.
High level of integrity and honesty.
Excellent communication and presentation skills.

How to Apply:
All suitably qualified and interested candidates are encouraged to send an application letter and attach a detailed Curriculum Vitae (CV), copies of academic and professional certificates/ testimonials. Please also indicate a daytime telephone contact and names and contact details of three referees to the National Director, Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya, Kampala, P.O. Box 3024, Kampala or hand deliver your application at our offices, indicated above, from 8.00am to 5.00pm, Monday to Friday. In your application letter and on the cover of the envelope, please clearly indicate which position you are applying for.

Deadline: 19th February, 2016