About US:
The Governments of the Republic of Uganda and the Democratic Republic of Congo through the Nile Equatorial Lakes Subsidiary Action Program (NELSAP) of the Nile Basin Initiative (NBI) that covers the countries of Burundi, Democratic Republic of Congo (DRC), Kenya, Rwanda, South Sudan, Sudan, Tanzania and Uganda, have received financial support from the Africa Development Bank (AfDB) and the Global Environmental Facility(GEF) for the implementation of the Multinational Lakes Edward and Albert Integrated Fisheries & Water Resources Management Project, commonly referred to as LEAF-II. The project will be implemented both at regional level by NELSAP Coordination Unit based in Kigali, Rwanda, and at the national level in Uganda by the Ministry of Water and Environment, the NBI National Focal Point Ministry, Ministry of Agriculture, Animal, Industry and Fisheries, Local Governments, other relevant institutions, and the private sector.
Job Summary: The National Financial Accountant will be supporting the Program Coordination Unit in the implementation and arrangement of financial management issues in line with Government’s Treasury Accounting Instructions 2003 issued under the Public Finance and Accountability Act 2003, and the African Development Bank (ADB) guidelines.
Key Duties and Responsibilities:
Formulate financial plans and budgets in line with the project objectives, specifically;
Actively participate in/facilitate the development of the ‘assumptions’ that drive the budgetary process.
Gather detailed information relating to planned project activities for the defined period, from the respective project functions/sections such as procurement, M& E.
Cost the activities based on historical trends and future assumptions.
The incumbent will also compile the overall plan and generate projected financial requirements.
Present draft budget numbers, assumptions, activities to stakeholders for buy- in and approval.
Support the implementation and monitor implementation versus budget and flag variances for action.
Enforce compliance with the budgeting process and execution.
Oversee the disbursement of funds /payment process through the following activities;
Vet and advise the accounting officer on fund requisitions as per project implementation plans.
Assist Project Coordination Unit in provision of funds and facilitate in procurement process for implementation of approved plans, and ensure timely provision of funds for program activities.
Monitor and track financial expenditure/ transactions through;
Tasked with the maintenance of records of financial transaction in accordance with the approved financial manual, and proper management of these records including accuracy, reliability, completeness, and storage and retrieval process.
Update of records of financial transactions in accounting system.
Responsible for the preparation of monthly bank reconciliation statements for the project including receipts and expenditure reports, variance analysis, and advice management on the same.
Preparation of financial statements and other relevant ledgers for internal and external audits.
Ensure adherence to policies/processes, specifically:
Compliance with Financial Management Manual (FMM) in the ministry as provided for by the Government’s Treasury Accounting Instructions 2003, issued under the Public Finance Management Act 2015 and African Development Bank Financial Policies and guidelines.
Ensuring that all payments made for project activities are in compliance with the Financing Agreement Policies and guidelines.
Report on the project’s financial performance through;
Preparation of weekly, monthly and annual financial reports detailing the financial performance of the project, as well as specific reports for the various project stakeholders such as ADB and all the ministry implementing departments.
Preparation of monthly expenditure reports vs planned activities as per plan, highlighting any variances to the relevant stakeholders for action.
Generation of an end of assignment report within two weeks after completion of the activities in the work-plan, or completion of the contract, whichever comes first.
Qualifications, Skills and Experience:
The ideal candidate must hold a Bachelor’s Degree in Commerce, Finance, Accounting, Business Administration or its equivalent. Possession of a Master’s degree in the relevant field will be an added advantage.
Qualified member with at least level II professional qualifications such as ACCA, CIMA, CFA, CPA, etc. is a must.
At least three to five years of post-qualification experience.
Previous experience in donor-funded projects within the Government setting.
Experience using Government financial systems, the Integrated Financial Management System or its equivalent will be an added advantage.
Strong analytical and strategic skills
Excellent planning and organizational skills
Sets high personal standards and is goal oriented
Strong coaching and leadership skills
Excellent communication skills, both oral and written
High level of ethics and integrity
Innovative and proactive, enjoys making things happen, does not wait for them to happen
High level of inter-personal, decision- making and problem solving skills.
Proven ability to work independently and with teams to achieve objectives.
Computer knowledge, with knowledge in all packages is must.
How to Apply:
All candidates should send their applications together with updated CVs detailing work experience, present position, current remuneration, professional and educational qualifications. Applicants must also include contact details (telephone and email) of three (3) referees. Applications should be physically delivered to the address below;
The Permanent Secretary, Ministry of Water and Environment,
Old Portbell Road, Luzira.
Attn: Head Human Resource Management.
Deadline: Friday, 21st April 2017 by 5.00pm