Job Summary:
The Project Accounts Assistant will support Project Financial and Accounting functions.
Key Duties and Responsibilities:
The Project Accounts Assistant will be responsible of :
Financial Transactions
Handle all financial functions related to program/project;
Assist in the preparation and monitoring of program estimates/budget
Verify the correct application of contract and grant award procedures;
Verify the existence of adequate and reliable supporting documents for Commitments, payments and any recoveries;
Verify the contractual and financial details of each invoice, payment
Request and interim or final itemized statement of account;
Prepare payroll, update lists of staff and their pay,
Take inventory of materials and equipment and, where appropriate, Inventories of stock financed by the project or program;
Prepare and make requests for replenishment and for closure.
Prepare Payment Orders
Liaise with partners and finance unit as and when necessary
Accounting
Ensure the smooth and timely disbursement of funds.
Prepare documentation for audit purposes; produce audit working papers as required.
Research and document explanations of significant budget variances on a periodic basis
Reporting
Prepare timely and accurate periodic financial reports
Participate in periodic financial reviews as appropriate.
Perform other related duties Assists in operational support activities as a liaison with divisions and other operational units in resolving day-to-day administrative problems;
Qualifications, Skills and Experience:
The applicant must hold a Bachelor’s Degree in Finance/Accounting with Professional qualification (CPA/ACCA or equivalent)
Five years of relevant experience.
Team Work, Leadership, Results Oriented, Communication, Negotiation, Problem Solving, Judgment/Decision Making, etc
Ability to work well with others under deadline situations and respond to changes in priorities.
Good writing and verbal communication skills as well as strong organizational skills.
Ability to work independently, take initiative, set priorities.
Strong service orientation.
IT compliant.
Knowledge of sun systems accounting software
Eligibility for applications: Applicants from all EAC Partner States are eligible to apply for the above position.
How to Apply:
All interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :
Fill in the application form attached (Download Here);
Attach their application letter, a detailed CV, Copies of certified academic certificates, and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.
Please quote the respective reference number on both the application letter and envelope.
For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below;
The Secretary General
East African Community
P.O. Box 1096
Arusha – Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
E-mail to: vacancies@eachq.org
Please note:
You may submit your application either electronically or in hard copy but not both.
Only qualified candidates will be contacted
EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.
Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.
Deadline: 18th June 2021