PROGRAM/DEPARTMENT SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions in Uganda, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance Department provides timely reports and assistance to all departments, senior management and HQ to ensure that financial resources are used efficiently and effectively.
GENERAL POSITION SUMMARY:
Working in the Finance Department under the direct supervision of Finance Manager, the Roving Senior Finance Officer is responsible for Covering and back stopping for all offices field and Kampala, deploy where ever there is a need, office financial transactions, compliance, budget monitoring, reporting, resources management, coordination with others, etc. He/she is responsible for review of all Kampala based transactions, audit, supervising and coaching all Kampala based finance officers and finance assistant, prepare and monitor cash projections and cash management, updating and tracking all assets and finance files. He/she is responsible to make sure that all AAM, segregation of duties and policies and procedures are respected as per the FFM, procurement manual, assets mgt and other manuals/policies and procedures.
ESSENTIAL JOB FUNCTIONS:
• Provide planned technical support, back stopping, coaching and training on roving basis as per the roving plan.
• Prepare roving plan in coordination with supervisor to back stop for finance staff going on vacation or ending contracts.
• Provide financial reviews and coverage for senior fiancé officers, finance officers and finance assistants where ever needed.
• Review advances, purchase requests, quotation analysis, purchase orders, expense reports, payment requests and other field transactions where ever he is assigned temporarily as roving finance officer.
• Code all expenditures following the standard chart of accounts, coded budget and enter or review to the accounting software.
• Ensure/match invoices/receipts, completion reports with GRN and other required documents.
• Make sure all cash, bank and advances are reconciled with cash counts, bank statements and outstanding advances and ledger.
• Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
• Implement and make sure all Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are implemented.
• Implement and Make sure all respective donors and local Gov’t rules and regulations are respected.
• Ensure compliance with GAAPs, Ugandan and US laws and standard accounting practice.
• Provide on-going orientation, training and support to all Mercy Corps program and finance staff on Mercy Corps and respective donor’s rules and regulations.
• Review field transaction documents and in the accounting software before posting.
• Do periodic review of systems and polices and make recommendation for policy and systems change.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Assist other finance functions and offices when ever need arises.
KNOWLEDGE AND EXPERIENCE:
• BA/S or equivalent in accounting or finance is required.
• 6+years’ experience in grants and financial management and accounting and 2+year’s supervisory experience.
• Strong management Skills, Technical & Supervisory Skills and experience required.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Adequate understanding of donor rules and regulations is required.
• International NGO/PVO experience required.
• Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 25%.
SUCCESS FACTORS:
An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
HOW TO APPLY:
Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Monday, 6th November, 2017. Subject of email should include the position you are applying for.Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.