About US:
Community Integrated Development Initiatives (CIDI) is a National NGO that coordinates and implements several projects in Uganda. CIDI works at the vanguard of community development focusing on four thematic areas; water and sanitation promotion, sustainable agriculture for food and incomes, health promotion, conflict prevention and peace resolution. CIDI with branches across the country works amongst the poor and vulnerable communities in both rural and urban areas to improve their livelihoods. In partnership with PATH, CIDI will implement a 4 years USAID funded program (Advocacy for Better Health) implemented in Kayunga, Luwero, and Nakasongola.
Key Duties and Responsibilities:
Overseeing the front office desk in the most customer friendly way.
Receiving all incoming communications (verbal, written, phone call etc and directing them to the respective CIDI staffs and follow up to ensure action is taken.
Taking minutes of all CIDI staff meetings at the field office and ensuring that all staffs receive the same before the next meeting.
Responsible for staff office logistics such as drinks, eats and organizing the same especially during staffs meetings and other official functions at the field office.
Processing all customer inquiries and controlling visitors to the office in the most professional and ethical manner possible.
Making appointment for and on behalf of CIDI staffs.
Managing the support staff and ensure that they are always on duty and report and leave at the agreed upon time.
Responsible for the maintenance of proper stationary stock card and ensuring that office stationary like photo copier, paper etc is only used for official work.
Enforcing economic use of resources; stationary, electricity, water and other office utilities.
Identify furniture and fixtures plus equipment in state of despair and report to the responsible officer.
Strict supervision of the support staff and other staffs as well to ensure that all offices are tidy and orderly.
Ensuring that the office is closed and secured and powered equipment turned off after close of office.
Perform any other duties as required by your immediate supervisor.
Key Performance Indicators:
Timeliness and accuracy of assignments.
Cleanliness of the reception area.
The quality of handling calls and visitors.
Positive working relation with all CIDI staffs& clients.
Arrival and departure time.
Qualifications, Skills and Experience:
The ideal candidate should possess a bachelor’s Degree or diploma in Public Administration, Business Administration, Secretarial studies, Office Administration and Management, Social Sciences or any other related field.
Excellent track record of successfully working for not less than two years performing similar duties in a busy professional environment.
Proven good track record from the previous employer or any profiled person.
Highly professional and ethical behavior and conduct when dealing with official work.
Computer working knowledge and skills on word, excel, power point with good typing speed is a must.
High degree of confidentiality
Working knowledge of office management and supervision, including office practices, procedures and equipment.
Possess the ability to plan, install, review, refine and maintain office systems and practices.
Ability to assign, supervises and review work of subordinates.
Willingness to work long hours with minimum supervision and take on extra duties.
Excellent interpersonal relationship with all CIDI clients and staffs at all times.
How to Apply:
All interested candidates should hand deliver their applications with detailed updated CV together with copies of academic certificates, recent passport photograph with at least three professional referees with day-time telephone number/email addresses to:
Human Resource Manager
Community Integrated Development Initiatives (CIDI)
P.O. Box 692, Kampala. Uganda.
Plot 2809 Tankhill Road Muyenga
Tel: 0414 510358