About US:
The International Organization for Migration (IOM), established in 1951, is the leading international intergovernmental organization dealing with migration. IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. Since 1988, IOM Uganda mission performs all of its interventions with the specific mandate to work globally with migration related issues. We are committed to the principle that humane and orderly migration benefits migrants and society. IOM Uganda works with the government of Uganda, NGOs and UN agencies and receives support from donor governments and UN funds.

Job Summary: The International Organization for Migration IOM Human Resources Clerk will render support in the administration of the day to day operation of the human resources functions and duties.

Key Duties and Responsibilities:
Support in coordinating the recruitment process for national staff, particularly; collecting all the CV’s related to the advertised position, contacting all shortlisted applicants for interviews, coordinating with the interview panel on all related interview information, ensure all related materials required for the interview is scheduled on time, administering practical skills test when required and sending regret letters to all unsuccessful candidates.
In charge of maintaining and updating the personnel files for National staff and International Staff to ensure it includes: PHF, CV, copy of Passport/ID, Medical and Security Clearances, TOR, Contracts, Personnel Actions, Attendance Records, In-Out Time sheets, Overtime, Recruitment History and any other personnel related documents.
Manage all requirements of new staff to include: obtaining security certificate, security clearance, works stations, email address, IDs, etc.
Support in preparing contracts and Personnel Action (PA) for national staff in case of contract extensions, changes in, salaries and working conditions.
In charge of preparing the calculation and payment requests of consultancy payments.
Arrange training venues, schedules and other logistical requirements, update training monitor as and when applicable
Supporting in coordinating the following requirements for international staff: securing copies of contracts and PA from MHRO or Staffing Unit, information on flight itineraries, hotel bookings, ID’s security clearances, Entry Permits, TINs, Driving permit, DSA, TA, entitlements and separation formalities with other units/departments both internally and externally.
Assist in maintaining files of IOM General Instructions, General Bulletins as well as for Instructions of Memoranda issued locally related to Human Resources.
In charge of preparing all Medical Service Plan (MSP) cards for all staff under the MSP cover and maintain an updated report/record of all staff covered under the MSP.
Maintain and update the HR file with all updated General Instructions, General Bulletins and any other HR related information updates
Follow specific instructions in relation to sensitive and confidential correspondence and other documents.
Perform any other related tasks as may be assigned by the IOM Human Resources Assistant.

Qualifications, Skills and Experience:
The applicants for the International Organization for Migration IOM Human Resources Clerk should have completed a high School Diploma.
A minimum of three years of resettlement/movement or airline experience.
Possess the ability to maintain confidentiality..
Ability to work efficiently under pressure.
Willingness to accept flexible work schedule.
Required IOM functional competencies: effective communicator, successful negotiator, creative and analytical thinker, active learner, team player, and cross cultural facilitator.
Computer literacy skills i.e. Proficient in Microsoft Office.
Languages: Proficiency in both spoken and written English is mandatory. Fluency in Swahili and French is an added advantage.

Personal Competencies:
Technical Competencies:
Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes
Delivers Human Resources solutions customized to the needs of IOM

Behavioural Competencies:
1. Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
2. Client Orientation:
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
3. Continuous Learning:
Contributes to colleagues’ learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
4. Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adjusting wording to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
5. Creativity and Initiative: Proactively develops new ways to resolve problems
6. Leadership and Negotiation:
Convinces others to share resources
Presents goals as shared interests
7. Performance Management
Provides constructive feedback to colleagues
Provides fair, accurate, timely, and constructive staff evaluations
8. Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
9. Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutions

10. Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team’s work

11. Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work

How to Apply:
All those interested in working with the International Organisation for Migration (IOM) should send their resumes, evidence of previous works and three professional references electronically via E-mail to: hruganda@iom.int. Please clearly include the POSITION TITLE in the subject line of the email.

Deadline: 2nd July 2015