Job Summary:
The Logistics Assistant (General Means) will manage the Omugo Sub Base office’s logistics in compliance with HI’s internal framework and institutional donor regulations so as to ensure on-going logistical support for the Field activities of Rhino, Imvepi and Omugo.
Key Duties and Responsibilities:
Steering the Sub Base Field logistics management
Apply logistics procedures for equipment, vehicle fleets, power supply and telecommunications, in compliance with the legal framework, internal and donor regulations
Update monitoring tables so as to have reliable information permanently to hand
Follow up the compliance and implementation of logistics procedures at field level
Ensure the filing and archiving of logistics documents at sub base level
Assist with the Follow up and implementation of equipment management procedures (ICT policy).
Set up and monitor Equipment Monitoring Charts (EMC); ensure the reliability of the data they contain and the filing and archiving of documents pertaining to them
Monitor entries and withdrawals for each equipment group from the Sub Base office.
Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication
Managing/overseeing the management of Stock and storage facilities)
Set up and control the physical management of stocks and storage premises
Set up and monitor stock management procedures
Receives and issue out items of stock from the ware house upon authorised requisition.
Make requests for replenishing stock whenever they reach the re-order level.
Manage the fitting out, upkeep and maintenance of Storage premises, office and Sub Base guest house,
Monitor the premises’ utility (water, generator, solar lights etc.)
Ensure the premises are secure (locking systems, first aid kits, extinguishers)
Manage the logistical organisation of project seminars, awareness raising campaigns and training at Sub Base Level
Participating in the analysis and implementation of the programme’s security rules
Bring all security information collected that he/she is aware of to the attention of his/her line manager
Circulate information concerning the security of travel, equipment and premises within the programme activities
Secure and render visible the premises, vehicles, equipment and individuals as set out in the security rules
Supervise and monitor the Sub Base Security Guards and the Cleaner
Draw and follow up the weekly duty roaster for the guards.
Monitor the daily reporting hours of each guard for duty.
Plan for the leave schedules for the guards and the cleaner.
Ensure the guards and the cleaner maintain their respective premises clean all the time
Respect of HI identity, rules and policies
Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI
rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by its team
Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by her/his team
Regular refresher training is organized
Qualifications, Skills and Experience:
The ideal candidate for the Humanity & Inclusion (Handicap International) Logistics Assistant job must hold a University Degree in Procurement or logistics
Two years of experience in the Logistics Field.
Proven experience in General services management, Management of technical equipment, Vehicles and Merchandise management
You require organization skills, ability to make decisions, team player and multi-tasking.
Starting Date: 22nd July 2019
Length of contract: Till 31st December 2019
How to Apply:
If you feel you meet the requirements please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at recruitment@uganda.hi.org with the subject: Log. Assistant Application
Deadline: 14th July 2019 by 5:00pm