About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International Development (USAID)
Centers for Disease Control (CDC)
Peace Corps
About Peace Corps in Uganda:
Peace Corps is an international autonomous agency of the US Government with operations in over 65 countries. It operates in Uganda by the invitation of the Government of Uganda. Peace Corps Uganda has a memoranda of understanding with government ministries that outline broad areas of agreement of cooperation regarding the work of Peace Corps Volunteers in Uganda. Volunteers are assigned to government and non-government agencies and organizations, community based organizations, universities, colleges and schools who partner to enable Volunteers to provide capacity building in Literacy Education, Health, Agriculture and Medical and Nursing Education; also aims to build cultural understanding between Americans and Ugandans.
Job Summary: The United States Peace Corps Medical Assistant (MA) performs a variety of clinical and administrative duties in support of the health unit. The MA reports to the Country Director (CD) for administrative issues and works under the direction of the Peace Corps Medical Officer (PCMO). The MA is responsible for providing administrative support and to the extent credentialed, clinical support, including but not limited to; working as the health unit receptionist, actively assisting the PCMO in clinical procedures, screening phone calls, taking messages, maintaining records of all international phone calls and faxes, coordinating requests, medical appointments, distribution of medicines to PCVs (includes Peace Corps Trainees and Response Volunteers) under PCMO oversight and other clerical and administrative functions in support of the PCMO(s). Clinical duties will be performed as approved by the Medical Director/Chief of Clinical Programs, Volunteer Support with clinical oversight by the PCMO.
Key Duties and Responsibilities:
1. Clinical Support:
Serves as chaperone.
Responsible for sterilization of equipment.
Responsible for follow up on results and consultation forms from medical service providers. Ensure this information is relayed to the PCMO for review.
Conducts follow up with laboratories when results are not received. Files all results in corresponding medical charts when requested by the PCMOs.
Actively coordinates with support staff to retrieve PCV laboratory results and delivers PCV laboratory samples to ensure smooth processing of required tests.
Performs clinical privileges as approved by the Medical Director/Chief of Clinical programs, Volunteer Support with oversight by the PCMO.
2. Administrative Support:
Screens office phone calls and takes messages when PCMO is unavailable
Places and returns telephone calls in the health unit, including scheduling, modifying and canceling appointments in coordination with PCVs, PCMO and other personnel such as clinicians and laboratories
Drafts correspondence such as letters, memos, fax covers etc at the request of the clinical staff to PCVS, laboratories, hospitals etc.
Routes incoming correspondences to PCMO, stamps and files routine correspondence
Prepares mailings, including laboratory samples and medical supplies to be sent to PCVs, training sites and other destinations and forwards them to the appropriate administrative staff for mailing by courier or ground transportation.
Responsible for photocopying for the health unit
Responsible for requesting office supplies and materials for use at the health unit
Regularly updates the list of medical facilities and medical service providers under the instruction and oversight by PCMO
Supports the PCMO in reviewing the PCV handbook in the areas corresponding to medical information given to PCVs during Pre-Service Training (PST). Updates medical facilities and medical providers’ addresses, contact information and any other information required in this handbook.
Manages the medical library in the health unit. Maintains a detailed list of all books and media materials such as CDs, DVDs, etc
Responsible for the reception, registration and filing of all medical bills submitted by PCVs and local medical service providers. Submits bills to PCMO for approval, verifying name of Volunteer, date of services rendered and that services were requested by PCMO.
3. Medical Supply Duties:
Ensures an adequate supply of disposable materials, maintains inventory within the medical unit and keeps PCMO informed.
Responsible for updating medical inventory when medication/supplies are delivered:
Routinely informs the Medical Supply Inventory Control Clerk (MSICC)/General Services Manager (GSM) of any updates or modifications to the medical supply inventory in order to maintain the Medical Inventory Workbook.
Keeps an accurate control of the expiration dates of all medicines and alerts the PCMO of upcoming expired medications
Upon receipt of ordered medicines, medical kits and vaccines by Acceptance Point Clerk (APC) ensures their transfer to the health unit by the APC
Responsible for organization and re-shelving
Drafts and prepares orders for supplies based on needs, historical data, and inventory availability.
Collaborates with the PCMO to order medical supplies from PC/HQ
Prints completed form and files with all completed PL 2006 forms according to fiscal year. Supports the medical staff in the monitoring of the medical supplies budget. Files a copy of each transfer form from APC to the health unit in accordance with the corresponding order.
4. Other Duties:
Attends staff meetings, In-Service trainings and retreats when indicated.
Understands and complies with Peace Corps Safety and Security policies and procedures
Complies with Peace Corps code of ethics
Files all documents produced by the position in accordance with the Peace Corps rules and regulations
Performs other assignments considered as necessary by the supervisor
Qualifications, Skills and Experience:
The applicant for the US Peace Corps Medical Assistant should have completed nursing school with a technical/university degree, general medical school, medical assistant program and valid registered clinical licensure/diploma OR working knowledge and experience obtained through on-the-job training or under the direct guidance of a provider (supporting documentation must be submitted)
At least two years progressively responsible related experience with knowledge of administrative medical duties related to health services.
Clerical and secretarial experience desirable.
Basic knowledge of administration of health units/facilities, including procurement of medical supplies and inventory control
Computer literacy skills i.e. Knowledge of Microsoft Office programs (Word, Power Point, Access, Outlook and Excel)
English fluency required
How to Apply:
All candidates should send their applications via Email. (Please do not attach academic credentials to the email). The complete applications should include a Microsoft Word formatted letter of interest, resume, these forms (TG 110 Attachment B and Attachment C), names and contacts information for three references which should be sent to: applications@ug.peacecorps.gov. Please clearly indicate ONLY the POSITION applied for on the subject line of your cover email as well on all the attachments. For example “Katungu Bonita_PM-GHSP” for the Program Manager, GHSP position. Finalists from the first interview will be expected to bring a reference letter from their Local Council (LC1) as part of the final review process. All applicants must be legally able to work in Uganda.
Deadline: 27th July, 2015