About Us:
Uganda Petroleum Institute Kigumba (UPIK) was established by the Statutory instrument No. 31 of 2011: The Universities and Other Tertiary Institutions Acts, 2006 (Establishment of Uganda Petroleum Institute, Kigumba) in July, 2011. The mandate of UPIK is to provide a world-class education in geosciences and petroleum engineering in order to support and advance the petroleum and energy sectors in Uganda, East Africa and beyond.

Job Summary: The Personal Secretary will provide professional, secretarial and administrative support in the office of the Principal and ensure efficient and effective planning, directing, managing and coordination of the day -to-day activities. The Secretary will also ensure the provision of personalized secretarial and administrative support in a well-organized and timely manner and on a variety of tasks related to the Principal’s office. He/ She must have the ability to work independently and in a team.

Key Duties and Responsibilities:
Perform routine Administrative/clerical/ and Secretarial work
Organize facilities for meetings/workshops or office events in support of the Principal’s activities including booking venues, planning for and providing logistics like equipment, stationary, refreshments and other facilitation for all activities
Develop and maintain an up-to-date contact list for the Principal’s business engagements
Serve as the first point of contact for the Principal’s visitors and ensure provision of good service to them
Manage all front desk requirements in the office of the Principal courteously and responding to their inquiries professionally.
Responsible for Secretarial services in the office of the Principal and to take dictation, transcribing, editing and presenting accurate work.
Ensuring Cleanliness and orderliness in the Principal’s office

Scheduling appointments, organizing and maintaining documents
Ensuring that all correspondences in the Principal’s Office are appropriately filed.
Perform any other duties assigned by supervisor

Qualifications, Skills and Experience:
The ideal candidate should preferably hold a Bachelor’s Degree (Hons) in Office Management or Secretarial Studies or an equivalent from a recognized Institution
Computer literacy skills i.e. mastery of Microsoft applications like Word, PowerPoint, Excel, Access and Internet
Excellent good Interpersonal and communication Skills
At least one year of relevant experience in a reputable Organization.
Age: 25 – 40 years

How to Apply:
All suitably qualified and interested Ugandans should submit in triplicate with detailed CVs and relevant supporting documents addressed to the Principal, Uganda Petroleum Institute Kigumba, P. O. Box 187, Bweyale- Kiryandongo.

Deadline: 18th September 2017