About EAC-CASSOA:
The East African Community Civil Aviation Safety and Security Oversight Agency (EAC-CASSOA) is a self accounting institution of the East African Community. It is a specialized technical Institution of the East African Community charged with the responsibility of ensuring the development of a safe and secure civil aviation system in the region.
Job Summary: The Procurement Assistant will primarily coordinate and manage all activities related to the procurement functions of the Agency.
Key Duties and Responsibilities:
Provide support in the development of long/short term purchasing strategies and policies for review by Management.
The jobholder will also oversee the procurement of all goods services and works of the Agency
The incumbent will raise Purchase Orders for suppliers in accordance with the Agency regulations
Ensure the Agency receives products and services of high quality at a competitive price
Prepare annual procurement plans for the Agency and ensure their implementation.
Prepare monthly and annual procurement reports as provided for in the Agency’s financial and procurement policy.
Work closely with user departments in the development and management of contracts
Coordinate the process of prequalification of suppliers and service providers.
Organize the Procurement Committee meetings in collaboration with the Chairperson of the Committee and serve as the Secretary of the Committee.
Ensure the Agency gets the value for money in the goods delivered and services rendered by various Agency supplies.
The incumbent will also prepare tender documents and coordinate the tendering process in accordance with Agency Procurement procedures.
Inform all suppliers about the outcome of the tender process in accordance with procurement rules and procedures.
Set-up a robust filing systems for all procurement documents
Review the Agency’s Procurement Manual periodically and recommend for revision where necessary
Perform any other related duties as may be assigned by the supervisor.
Qualifications, Skills and Experience:
The ideal candidate for the East African Community Civil Aviation Safety and Security Oversight Agency (EAC-CASSOA) Procurement Assistant job opportunity must possess a Bachelor’s degree preferably in procurement, supply chain management or any other business related specialty.
A minimum of five years’ experience in procurement
Certification in Procurement is an added advantage
Procurement experience in regional and international organization is added advantage
Ability to multitask,
Excellent interpersonal skills
Strong negotiation skills
Ability to work effectively under pressure within timeframes
Ability to work effectively in a team and independently.
High degree of integrity;
Ability to maintain confidentiality
Good report writing and presentation skills;
Proficiency in computer applications
Age: Below 55 years
How to Apply:
All suitably qualified and interested EAC candidates are encouraged to send their application letters, duly filled and signed EAC-CASSOA Personal History Form, download here, photocopies of academic certificates and a copy of national identity card, birth certificate or passport showing the date of birth, quoting the job advert reference number of the position applied for. The applications should be sent via email (all soft copies should be in MS Word or Adobe Acrobat) or in hard copies and addressed to:
Executive Director,
EAC CASSOA,
P.O. Box 873,
Entebbe- Uganda,
Email to: recruitment@cassoa.org
Deadline: 15th May 2017