About US:
The Inter University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the region. IUCEA is charged with a number of responsibilities among them being to coordinate academic and research activities jointly undertaken by Partner states and member university institutions. The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.
About Project:
The Eastern and Southern Africa Higher Education Centers of Excellence Project (ACEII) was approved on May 26, 2016, by the Board of Executive Directors of the World Bank Group (WBG), with International Development Association (IDA) credit and grant totaling toUS $148million. The project will be implemented by twenty-four competitively-selected Africa Centers of Excellence (ACEs) from higher education institutions in eight participating countries, including Ethiopia, Kenya, Malawi, Mozambique, Rwanda, Tanzania, Uganda, and Zambia. The Inter-University Council for East Africa (IUCEA) as the Regional Facilitation Unit (RFU) of the project will coordinate and manage the implementation of project activities. The objective of the project is to strengthen selected Eastern and Southern African (ESA) higher education institutions to deliver quality post-graduate education and build collaborative research capacity in regional priority areas.
Key Duties and Responsibilities:
Prepare bidding documents (Request for Quotation/ Request for proposal)
Issue bidding documents to service providers where no fee is applicable;
Prepare evaluation reports for bids under Request for Quotation/ Request for Proposal using IUCEA Procurement Policies and Procedures formats;
Prepare and keep a register of all procurement requests, contracts and local purchase orders;
Prepare and display notices of best evaluated bidders and monitor expiry dates;
Update and file procurement records and ensure all the relevant documents are filed appropriately;
Prepare and submit monthly and quarterly procurement reports in accordance with IUCEA policies and procedures;
Process air travel and requests in accordance with requests received from user departments by liaising with pre-qualified travel agents to ensure that the most economical facilities are sourced;
Process hotel conferencing and accommodation requests in accordance with requests received from user departments by liaising with the hotels under framework contracts arrangements in the most economical way and delivered on time;
Actively monitor framework contracts and process all micro-procurements;
Offer support to the procurement function to ensure implementation of decisions of the Procurement and Tender Committee is effected timely;
Perform any other duties as may be assigned from to time by the Procurement Officer.
Qualifications, Skills and Experience:
The ideal candidate should preferably hold a bachelor of Procurement and Logistics degree or related bachelor’s degree with training in procurement;
Possession of professional qualification in procurement with at least level four of CIPS or its equivalent;
A minimum of two years’ experience in procurement in the public sector or donor related projects/institutions;
Highly computer literate in the use of word processor, spread sheets and any other applications used in the procurement function;
Excellent communication skills;
Excellent interpersonal skills and ability to relate well with a multiplicity of stakeholders;
How to Apply:
All suitably qualified candidates should submit the following: a) letter of motivation for the position; b) complete curriculum vitae; c) Certified testimonial of Degree certificates.
Applications should be sent either electronically to recruit@iucea.org or hard copies delivered to IUCEA Headquarters located at the address below during working hours Monday-Friday from 8.00 am to 5.00 pm. The submission should be in a sealed envelope clearly titled, “Application for the Position of ACE II Procurement Assistant”.
Address::
Executive Secretary
Inter-University Council for East Africa
Plot M833, Kigobe Road
Kampala, Kyambogo
P.O. Box 7110, Kampala, Uganda
E-mail to: recruit@iucea.org
Deadline: 22nd September 2017