Job Description
Scope of the work:
• The Procurement Officer will support the Procurement department to ensure all Procurement decisions are implemented according to the organization’s policies and procedures; and that all authorized procurements are conducted and delivered in a timely and efficient manner to the end-user.
• The Procurement Officer will ensure value and timeliness of the organization’s procurements in line with the approved procurement policies and procedures. He/She will also give specific support to the
• Contracts Management function of the department.

Duties and Responsibilities
• Participate in the planning of procurement and disposal activities of the procuring and disposing entity.
• Receive and review Procurement requisitions for completeness and accuracy.
• Draft bid and issue bidding documents.
• Respond to inquiries on bid documents when assigned.
• Participate in the development and revision of procurement policies and procedures to ensure the standardization and transparency of the procurement function
• Assign, supervise and review the work of the Procurement Assistant
• Draft standard service contracts as authorized while following Procurement policies and guidelines
• Conduct periodic audits of existing contracts and oversee contract modifications where authorized
• Guide staff on procurement policies, procedures, and plans to ensure compliance across the organization.
• Maintain and archive records related to the procurement and disposal process.
• Conduct Market Research and obtain quotations locally on different items.
• Participate in the procurement committee activities as assigned, ensuring compliance with operating procedures and accurate documentation of processes.
• Any other duties that shall be assigned by supervisor.

Desired experience/qualification:
• A Bachelor’s degree in Procurement and Supply Chain Management or a similar course
• Two years of full time relevant working experience
• Verifiable experience working in a busy NGO or INGO
• Good interpretation skills of procurement regulations.
• Act in a professional and ethical manner at all times including observing the confidential nature of the procurement process.
• Ability to work under pressure and to meet demanding deadlines.
• Highly organized with strong organizational and planning skills, ability to prioritize tasks and deliver assignments in line with the work plan.
• Ability to analyze large amounts of data and compile timely reports.
• Good Computer skills.

Disclaimer:
These Terms of Reference are not an exhaustive depiction of the job description entailing all the effort, duties and responsibilities associated with the position.

Windle International, Uganda
Plot 726, Off Mawanda Road, Mulago Hill,
Kamwokya
P.O. Box 24230
Kampala, Uganda
Telephone: +256 393 260951 /+256 414531142/8
E-mail: wiu.info@windle.org