HORIZONT3000 Austrian Organisation for Development Co-operation is an International NGO in the field of development co-operation. It assists partners through financial support and provision of technical assistance. The Regional Office East Africa in Kampala has a vacancy for a
Programme Assistant East Africa
Kenya, Tanzania, Uganda
Under the coordination of the Regional Director the Assistant provides support to HORIZONT3000 Regional Office East Africa in Kampala in line with the office practices and donor requirements.
He/She assists the Regional Director East Africa and supports to successful project implementation in cooperation with the team for Technical Assistance Programme and Finance Projects. The project interventions encompass the areas of rural development, natural resource management and human rights / civil society and climatic change in Kenya, Tanzania and Uganda. The Assistant reports to the Regional Director.
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Duties**
1 Office Assistance
General administrative support to Regional Office in Kampala
Ensure adherence to project contracts and reporting deadlines; compliance management
2 Specific Support to Programme Implementation
Support preparation of trainings, workshops, Sharing Events, exposure visits and team meetings
Ensure that all trainings, workshops, Sharing Events and team meetings from HORIZONT3000 in East Africa are well documented and saved as hard and soft copies
Support budget planning and accountability for trainings, workshops, sharing events and team meetings
Regularly assess the filing structure of TA – Programme and Finance Projects and ensure completeness and filing of relevant documents
3 Newsletter
Facilitate contributions for the quarterly HORIZONT3000 East Africa Newsletter
Compilation of HORIZONT3000 East Africa Newsletter jointly with technical advisors and
Project Partners
4 KNOWHOW3000
Support preparation and assist organisation of Sharing Events and trainings with local partners (logistics, invitations, etc.)
Support preparation and assist launch of calls for Specific Trainings, sSystematisations, exchange visits for project partners
Review all reports from partners for completeness and correctness before submitting them to
the respective Programme Officer
Compiling contributions and reports from the annual technical advisor meeting, KNOWHOW3000 events and other and save updates on the server and on KNOWHOW3000 internet platform
Qualifications
Excellent English writing skills and good command of Kiswahili
Work experience in Kenya, Tanzania and Uganda (at least in two countries)
3 years practical experience as Assistant in administration including basic financial management, office management, compliance management
Operational experience in development co-operation, preferably in an (international) NGO
Ideally profound knowledge in rural development, natural resource management or human rights / civil society (at least one filed)
Very good practical knowledge of MS-Office programmes
Well organised, result-oriented and very good analytical skills
strong team player
Strong communicational and organisational skills and interested to work in an international team
High degree of self-initiative and self-motivated nature
Willingness and motivation to learn (project management, knowledge management, etc.)
Competences in the following fields will count as an additional value:
Practical experiences in project proposal writing and implementation of EU-funded projects
Experience and /or very good knowledge in the field of climate change
Terms of service
The Assistant East Africa forms part of the team at the Regional Office East Africa in Kampala.
He/She will be based in Kampala.
HOW TO APPLY:
Send your typed application including cover letter, curriculum vitae and copies of relevant certificates
and three personal references with contacts by email to: harriet.kalusigarira@horizont3000.org
until July 9th 2017.