About US:
The Government of Uganda established the Financial Intelligence Authority and a Financial Intelligence Authority Board under the Anti-Money Laundering Act, 2013 is for the prohibition and prevention of money laundering, in order to combat money laundering activities.

Job Summary: The Secretary will provide both clerical and administrative support and ensure the smooth functioning of the Authority through coordination and implementation of office procedures.

Key Duties and Responsibilities:
Act as an information and reference point for the ED and staff of the Authority;
The Secretary will receive, open, sort, screen and prioritize all incoming written correspondence for each directorate to ensure distribution and a follow up on any responses if required;
Create and maintain a filing and system that enables easy retrieval as and when required;
The Secretary will also deal with telephone and email enquiries and direct to the appropriate office;
Ensure the maintenance of a proper filing and records keeping system for all documents and minute meetings (soft copy and hardcopy);
Maintain an up-to-date calendar for the Directorates to ensure proper scheduling and management of activities, ensuring any changes to venue or time are brought to the attention of the managers in good time;
The jobholder will schedule and attend meetings when required, create agendas and take minutes when acting as a minute secretary – shorthand may be required; disseminate all minutes;
Make reservations for rooms conference facilities;
Perform typing duties on behalf of the Executive Director , Deputy Executive Director and Directors
Offer support in the arrangement and organisation of travel and accommodation for staff members and external contacts when required;
Maintain stationary and equipment for the secretarial area ;
The Secretary will also photocopy and print various documents, when required on behalf of staff members;
Comply with the Standard Operating Procedures and Guidelines of the HR department.
Human Resource Policy and Procedures Operations and Guidelines of the HR department;
Create and maintain an up-to-date contact list for all Directorates.
Perform any other duties as may be assigned.

Key Performance Indicators:
Provide efficient and effective secretarial and administrative services for the Executive Director, Deputy Director, Directors, staff and guests as and when required.
Provide a conducive working environment that will enhance the provision of effective and efficient services
Contribute to the planning and managing of the directorate’s schedules and related logistics to ensure that the directorate efficiently meet their timelines and execute their duties.
Qualifications, Skills and Experience:
The ideal candidate for the Financial Intelligence Authority (FIA) Secretary job placement should hold a Diploma in Secretarial Studies, Business Management, Business Administration, Law or any other related qualification.
A minimum of three years’ work experience as a secretary in a public or private organisation.
Professional typist, must be able to type a minimum of 65-75 WPM.
Knowledge and ability to understand the Authority’s vision, mission and objectives ;
Good communication skills both verbal and written;
Adapts well in a new environment;
Good presentation, pleasant, confident telephone manner and customer service skills;
Good planning and organizational skills;
Keen attention to detail and meets deadlines;
Ability to prioritize workload and good multi-tasker;
Works well independently and as part of a team;
Works well under pressure ;
Task management skills;
Good filing system skill;
Good time management skills;
IT /Computer skills;
Person of high integrity;
Ability to handle sensitive information and maintain confidentiality.

How to Apply:
All suitably qualified and interested candidates should send their applications addressed and delivered to:

Manager Human Resource,
Financial Intelligence Authority,
4th Floor Rwenzori Towers (Wing b), Plot 6 Nakasero Road,
P.O Box 9853, Kampala, Uganda

Deadline: 31st January, 2017 by 5.00pm