Key Objectives and Activities
• Organize offices’ cleaning and monitor compliance with the cleaning schedule by the contracted supplier of cleaning service
• Plan for office minor maintenance and repair in a cost-effective way and follow up with finance of bills and invoices payment (water, electricity, telephones, rent, etc.)
Effectively facilitate bookings and needed settings/materials needed items for meetings are available in contracted hotels, ensure consumed bills are settled timely
Ensure office meeting venues are well arranged and equipped with all necessary items (water/tea/coffee, projectors, notebooks and pens)
• Monitor inventory office supplies and purchase new material for offices per needs and available budget.
• With support from mechanic drivers, ensure regular maintenance and occasional repairs of the generator at national and field offices are done timely and properly
• Facilitate booking of e-tickets for international and national staff; accommodations, meals, and vehicle transport for visitors; and appointments for security briefing and child protection orientation.
• Provide daily supervision to the receptionist and carry out performance evaluation for staff under his/her supervision
• Ensure development and/or implementation of new initiatives for efficient service delivery in the administration sub-department
• Manage contracts to ensure they are valid, and advance payments are timely recovered
• Perform any other task assigned by his/her supervisors.

Required Education, training, license, registration, and certification
• Bachelor’s degree in Business Administration, Procurement, Marketing, Logistics, and other related fields.
• Preferred Knowledge and Qualifications
• Extensive knowledge of NGO/Humanitarian Administration operations and management