Job Summary:
The Administration Officer will maintain day-to-day administrative and logistical support for the smooth functioning of operations within IRA.

Key Duties and Responsibilities:
· Assist in administering and implementing Administration policies and procedures.
· Maintain safe custody of administration related records and information
· Make certain that all office equipment including automobiles are in good working condition and are routinely serviced and repaired in accordance with relevant policies.
· Take record of stock and ensure availability of supplies all the time.
· Assist in general office management and recommend improvement areas.
· Liaise with responsible officers and ensure maintenance of office equipment, furniture, utility services and paying utility bills on time.
· Ensure timely distribution of delivered items to respective offices for smooth operations.
· Timely preparation of logistics for internal and external meetings, conferences and workshops and, coordinate transport arrangements for staff.
· Ensure effective implementation of IRA Motor Vehicle Operation and Management Policy.
· Verify samples of suppliers’ items before delivery, Prepare and distribute administration LPOs to suppliers to ensure quality and timely delivery of office supplies.
· Participate in planning and development of budget and setting of annual targets for the Unit.
· Carry out any other duty as may be assigned from time to time.

Key Performance Indicators
· Timely delivery of supplies and documentation to the destinations.
· Timely servicing of all office equipment as per agreement.
· Zero complaints from users of office equipment.
· Availability of items, vehicles as and when needed.
· Timely submission of reports.

Qualifications, Skills and Experience:
· The applicant for the Insurance Regulatory Authority of Uganda (IRA) Administration Officer job placement must hold a Bachelor’s (Honors) Degree in Business Administration, Procurement, Public Administration or any other management related degree from a recognized Institution or the equivalent of a bachelor’s degree in the related field.
· Personal presentation
· Communication skills
· Supervisory skills
· Interpersonal skills
· Reporting skills
· Stores Management skills

How to Apply:
All suitably qualified and interested candidates who meet the requisite qualifications should submit their applications together with copies of detailed up-to-date CVs with at least three referees to:

The Chief Executive Officer
Insurance Regulatory Authority of Uganda
Plot 5 Kyadondo Road, Legacy Towers, Block B, 2nd Floor
P.O. Box 22855, Kampala

Email to: ira@ira.go.ug
NB: Only shortlisted candidates will be contacted
Deadline: 7th September 2020 by 5:00 pm