About Mercy Corps:
Mercy Corps is an International NGO that exists to alleviate poverty and oppression by helping people build secure, productive and just communities. Mercy Corps has been fully registered in Uganda as an operational NGO. Currently Mercy Corps has an office in Kampala and is implementing Food Security programs which comprise of Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation Management Program in North and North Eastern Uganda. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private donations.
Job Summary: The Administration Officer will be responsible for ensuring compliance with Mercy Corps internal administrative policies and procedures as well as donor regulations
Key Duties and Responsibilities:
Ensure that the office is run in a professional and responsible manner including general contact and liaison with outside agencies.
Manage the organization of office meetings & workshops ensuring logistics are arranged and meetings are facilitated
Organize all domestic/international travel arrangements including flight bookings, accommodations reservations, visas, and ticketing for Mercy Corps staff and guests.
Support Mercy Corps headquarters/region in visa and travel requirements for all new employees and visitors coming into the country.
Maintain and send copies of all expatriate and national staff timesheets to Portland HQ whenever required to.
Ensure a good administrative filing system and ensure that it meets requirement.
Update and maintain a database of lease facilities and their documentation for the country Offices, from time to time process payments due in a timely manner.
Repairs and maintenance of residents including equipment and appliances
Participate in supplier identification and evaluations processes ensuring they meet standard and policy
Technically support in processing of permits for importation of commodities, and organize requested commodity Lab tests
Initiate posting of advertisement for vacancies, tenders and other postings on newspaper and media, process payments accordingly.
Qualifications, Skills and Experience:
The applicant should possess a university degree in Business Administration
At least two to three years’ experience in administration
Ability to work in a diverse culture
Excellent communication skills
Excellent command of verbal and written English
Possess the ability to multi-task, organize and prioritize work
Keen attention to details of work
How to Apply:
All suitably qualified and interested candidates should send their applications including a cover letter clearly stating your salary requirements, CV (with three professional referees), and copies of academic qualifications/certificates to the Human Resource Manager via E-mail to: mcuganda@ug.mercycorps.org will also be accepted.
Deadline: 6th March, 2015