About QED:
The QED Group, LLC is a full-service international development firm that provides practical solutions to social problems through sound analysis, proven management techniques, and creative implementation. We focus our efforts on two core practice areas: Monitoring & Evaluation and Knowledge Management. We work with U.S. agencies and overseas governments, international donors, private-sector clients, and PVOs/NGOs in more than 80 countries around the world. Key clients include USAID, the U.S. Department of State, the Centers for Disease Control and Prevention, the U.S. Department of Agriculture, and the U.S. Trade and Development Agency.
About USAID Project:
The USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is the five-year organizational program support vehicle through which USAID/Uganda will pursue realizing its development objectives within the complicated and shifting Ugandan development context. The purpose of the Learning Contract is to provide monitoring, evaluation and learning support services and build capacity of USAID/Uganda to implement USAID’s Collaborating, Learning, and Adapting methodology to strengthen the implementation of USAID/Uganda’s Country Development Cooperation Strategy and enhance USAID’s organizational effectiveness.
Job Summary: The Administration Officer will be responsible for all administrative matters in QED’s Kampala office. The Administration Officer will directly supervise the Operations Assistant to ensure that the office is fully operational at all times. He/she will work to ensure the office runs smoothly by managing office supply requests, conference room scheduling, logistics for domestic travel/workshops, making copies, requesting quotes and other tasks as necessary.
Key Duties and Responsibilities:
· Direct and supervise the work of the Operations Assistant
· Establish procedures for the operation and maintenance of the office
· Supervise the work of service providers including, inter alia, IT services, security
· Manage the office budget for all ongoing services and costs (e.g. rent, utilities, supplies, maintenance, telephone) for all offices;
· Maintain lease agreements and utilities accounts for offices. Ensure proper record system is in place to track usage
· Ensure that a system is in place to monitor staff communication costs, including mobile phones and modems
· Ensure all inventory is properly tagged and recorded in the inventory records
· Conduct semi-annual physical inventory and record any losses or damaged items. Prepare report to USAID for any losses
· Support program staff to manage events (e.g. budgets, venues, equipment and supplies)
· Prepare annual property report for USAID
· Maintain inventory for expendable office supplies, taking requests monthly from staff and ensuring stock is monitored
· Making domestic travel arrangements for all staff (lodging reservations, flight reservations etc.)
· Request, review and analyze quotes, compiling documentation and sending it for approval
· Other tasks as necessary, requested by the Director of Finance and Administration
Qualifications, Skills and Experience:
· The ideal candidate for the USAID QED Group Administration Officer vacancy should hold a Degree in finance, accounting, economics, political science, or social sciences with some focus on accounting.
· A minimum of five years working experience of demonstrable experience managing administrative, operational and procurement tasks on donor funded projects
· Excellent writing, computer and organizational skills
· Prior USAID experience and basic knowledge of FARs and AIDARs is highly desirable
· Demonstrated ability to work closely with a variety of project stakeholders including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise .
· Proven ability to independently plan and execute complex tasks while addressing daily management demands
· Excellent interpersonal and computer skills are required
How to Apply:
All suitably qualified and interested Candidates who meet the above criteria should send their CV, Cover letter and Bio Data Form, download here, expressing interest to qed.recruitment.me.specialist@gmail.com with the subject line as “ATTN: Administration Officer.”
Deadline: Friday, 15th January, 2016 by 5:00 pm