About US:
Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), the European Commission (EC), United States Department of Agriculture (USDA) and Swiss Development Cooperation (SDC).

Job Summary: The Administration Officer will be responsible for providing oversight to the management of human resources and administrative support for Mercy Corps programming in Kaabong Office in the achievement of MC program objectives with the facilitation of recruitment, orientation, management of staff database, office supply, staff travel and accommodation, and general administration issues in the HR / Administration Department.

Key Duties and Responsibilities:
· Adhere to Mercy Corps mandated, procedures and controls including: Field Administration, Field Procurement, Logistics, Asset Management and Finance procedures.
· Manage the smooth flow of routine, administrative work in Kaabong office and ensure office and personnel policies are in compliance with Mercy Corps Field Administration Manual and National Staff Policy Handbook.
· In charge of preparing and implementing guidelines for support functions of the reception, photocopies, translation services, office cleaning and maintenance.
· Make sure there is proper functioning and maintenance of the office and guesthouses equipment like photocopiers, printers, cookers, fridges etc
· Actively facilitate timely payments for electricity, water, DSTV and any other related bills for the facilities.
· Responsible for all travel and accommodation arrangements for Mercy Corps Guests and staff in Kaabong
· Responsible for maintaining accurate inventory of office supplies to include stationery and consumables
· Responsible for managing/maintaining an up to date filing system including staff files, staff meeting minutes, stock/inventory files and databases
· Maintain confidentiality of staff issues including disciplinary procedures, contracts/pay rises etc
· Render support in collecting monthly staff timesheets
· Work closely with the respective supervisors prepare staff position description, recruitment processes & contracts,
· Actively participate in disciplinary actions, hiring and termination meetings for the Kaabong office as necessary, advise staff (national and international) on disciplinary procedures.
· Prepare and attend staff general and coordination meetings and compile the minutes as discussed and agreed upon by chairperson/supervisor.
· Render support in conducting or arranging for trainings and or other human resource development activities.
· Support in managing and renewal of office and guesthouse rental agreements.
· Administer all health insurance issues for Kaabong staff as well as
· Expeditiously follow-up on staff Identity Cards, Medical cards and business card issues.
· Prepare accurate and timely bi-weekly reports to Supervisors.
· Receive, store and issue goods & supplies for Kaabong office
· Support in procurement process from time to time, especially in managing hotel PSAs
· Conduct him/herself both professionally and personally in such a manner as to bring credit to mercy Corps and not to jeopardize it’s humanitarian mission
· Perform any other duties as assigned

Qualifications, Skills and Experience:
· The ideal candidate for this Mercy Corps Administration Officer Job opportunity should preferably hold a Bachelor’s Degree preferably in Human Resource, Business Administration, Social Work, Public Administration or other related field
· A minimum of three years’ experience in a similar position and or similar roles preferably with International Non-Government Organization and in a multi-cultural environment
· Demonstrated excellence in human resource management, particularly in a multi-cultural environment, including techniques for staff development, training, motivation, and disciplinary handling
· Excellent writing and communications skills.
· Good negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
· Keen attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
· Strong ability to innovatively solve problems.
· Be a strong team player, with good communication and diplomatic skills.
· Excellent analytical and information management skills.
· Organizational skills and ability to work under stress.
· Highly flexible and creative in planning and problem solving.
· Keen attention to detail and have the ability to follow procedures and meet deadlines as well as work well independently and cooperatively with team members.
· Be skilled in maintaining professional internal and external relationships.
· Maintain confidentiality of sensitive information both for the staff and the organization.

How to Apply:
All suitably qualified and interested candidates should send their applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates to the HR/Admin Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with cover letter should be sent to: tomcuganda@ug.mercycorps.org.

Deadline: 18th May 2015