About US:
The Ministry of Lands Housing and Urban Development (MoLHUD) has received funding from the World Bank to implement Albertine Region Sustainable Development Project (ARSDP)-Component 2- Local Access, Planning and Development. This Project Component will finance physical planning and infrastructure development in Hoima District, Buliisa District and Buliisa Town Council.
Job Summary: The Administrative Assistant will provide general administration and support functions to PST staff under ARSDP.
Key Duties and Responsibilities:
Provide technical support to PST in all office administrative transactions
Meeting and greeting clients, supporting and facilitating the activities of visitors at the ARSDP-PST Offices;
Receiving, sorting, delivering and processing incoming and outgoing correspondences and handling general enquiries in consultation with Personal Secretary to PC;
Screening, answering and forwarding phone calls,
Ensuring that the office facilities are clean at all times including the reception area;
Tasked with monitoring the physical and functional state of general equipment and furniture, and report faults the Project Engineer;
Ensuring that office utilities (water, electricity etc.) are properly used without wastage;
Ensuring that the Offices are opened before 8:00 am and closed after 5 pm.
Supports the service providers of catering services for meetings held in ARSDP offices premises.
Undertaking internal errands for staff including delivery of documents to relevant Offices;
Manage the Administrative Desk at meetings, workshops and functions organized by ARSDP
Take minutes during ARSDP Meetings and follow up with Specialists on agreed action points
Arranging boardroom bookings, arranging local travels and, occasionally, travelling with the PST to support Administrative functions or to provide general assistance during presentations;
Printing, Photocopying and scanning and organizing office documents in the required order
Preparing and serving office tea
Perform any other duties assigned by the Project Engineer or any member of PST.
Qualifications, Skills and Experience:
The ideal candidate for the World Bank ARSDP Project Administrative Assistant job should preferably hold an honors Bachelor’s Degree specializing in Secretarial Studies or Office management
A minimum of three years’ experience in Secretarial work and/or Office Management attained from a reputable organization.
Computer skills in office applications such as Microsoft Excel & Word
Excellent interpersonal skills; commitment to team-oriented work in a multi-disciplinary matrix management environment.
Proven skills in organizing venues for a wide range of functions.
Ability to work under pressure, meet tight deadlines, and prioritize and deliver assignments as required.
Effective time management, and ability to handle confidential information
Strong English language skills (verbal and written)
How to Apply:
All candidates are strongly encouraged to hand deliver their written applications with academic documents and updated CVs to:
Ministry of Lands, Housing and Urban Development,
Procurement & Disposal Unit
Ministry Lands, Housing & Urban Development
Century Building, Plot 13 – 15 Parliament Avenue
First Floor Room 17
Deadline: 28th February 2017