Reports to: The Finance and Admin Director (FAD) or the officer in charge during in his/her absence.
We are seeking a skilled and experienced HR Officer to oversee all aspects of our Human Resources practices and processes. You will support the full implementation of our HR SOP.
The Human Resource Officer will be responsible for:
The purpose of this post is to ensure we have a good induction of staff, promote our vision and core values along with design job descriptions, recruit and performance management. An important aspect of this post will be to implement the 360 degree process and also work with our 9 country offices to assist them with good HR practices.
General Duties
• Adhere to all regulations, instructions and observe guidelines, orientations, systems, procedures forms & formats of the AIRD Standard Operating Procedures
• Abide by government regulations /policies
• Work in coordination with the FAD to monitor all programs and assist country program teams improve their HR systems including Induction
• Provide weekly, monthly, quarterly and annual reports on HR activities and status as agreed with the FAD
Primary Duties:
• Develop and implement HR strategies and initiatives aligned with the HR SOP
• Support current and future needs through development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, system, tactics and procedures across the organization
• Bridge management and employee relations by addressing demands, grievances and other issues
• Nurture a positive work environment
• Manage the recruitment and selection process via the HR SOP including
• Assist in short listing process as requested;
• Ensure all recruitment logistics such as scheduling interviews, preparation of appropriate interview documents and liaising with candidates
• Participate on interview panels when required;
• Conduct reference checks for selected candidates;
• Inform job applicants on status of their application;
• Maintain tracking system and full documentation of recruitment processes.
• Oversee and manage a performance appraisal system that drives high performance
• Coordinate the administration of the annual performance management process including the introduction of 360 degree for the Head Office and Country Offices for international staff.
• Assist in identifying training and development needs of the Head Office national staff recommending appropriate interventions
• Constantly review CO local labour laws and ensure Head Office compliance in those Countries
• Updating and keeping of summary records/reports as requested by the FAD
• Coordinate induction processes for new staff ensuring necessary paperwork is completed.
• Ensuring security and restricted access to personnel records and information
• Implement and coordinate the staff induction and orientation processes in liaison with Line Managers
• Any other duties as may be assigned by management
Required Languages
Must be fully conversant with English (written and spoken), French an asset
Minimum Qualifications
• Minimum bachelor’s degree and/or post graduate degree in a relevant field
• Minimum 3 years’ experience working in HR
• Excellent writing skills in English
• People oriented and results drive
• Demonstrable experience with HR metrics
• Knowledge of HR systems and database
• Ability to architect strategy for HR Department
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the organization
• In depth knowledge of labour law and HR best practices
• Demonstrated ability to prioritize tasks and work well under pressure
• Proficiency to use MS Office suite of applications and other IT systems
• Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
• Experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
Personal characteristics
The HR Officer should demonstrate competence in some or all of the following:
• Behave Ethically: Understand ethical behaviour and practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem sage
HOW TO APPLY:
Please send your application letter stating your qualification and experience, and why you are suitable for the position, together with your C.V. by email to hr@airdinternational.org
Deadline for submissions is 15th March 2017.
Please note that only shortlisted candidates will be contacted.