About US:
The National Social Security Fund (NSSF) is positioning itself to be the Social Security Provider of Choice in Uganda. Our belief at the Fund is that each employee contributes directly to the growth and success of the business and each employee is expected to take pride in being a member of the team. NSSF envisions a shared purpose of being the Social Security Provider of choice with the provision of exceptional customer service and a motivated and skilled workforce.

Job Summary: The Board Administrator will support the Corporation Secretary by providing secretarial and administration services to the Board of Directors and ExCo.

Key Duties and Responsibilities:
Prepare all communications (correspondence, agenda and notices) for Board, Committees and ExCo meetings.
Routinely attend Board, Committee and ExCo meetings and draft minutes memos and other correspondence to communicate Board decisions for the Chairman, Committee Chairperson, Managing Director or Corporation Secretary
Assemble information from a variety of sources to facilitate the preparation of Board memoranda.
Keep custody of all Board and ExCo papers, documents and minutes.
Prepare a schedule of Board, Committees and ExCo meetings and maintain a diary of meetings. Make changes to schedules where necessary.
Prepare attendance registers and maintain them. Use register to prepare allowance requisition and reimbursement for payments to Board members for review and approval by Managing Director
Prepare schedules of information Board or Sub Committees have requested from management. Prepare schedules of information management wants to submit to Board or Sub Committees.
Maintain a record of Board and Committee Activities.
Arrange for the training and development of Directors
Make travel arrangements, bookings and prepare itineraries and obtain travel documents for Board members
Actively facilitate efficient and effective running of the Board and Committee meetings.
Manage and supervise the Board Administrative Officer/Personal Assistant to the Corporation Secretary and review all his / her work.
Carry out appraisal of the Board Administrative Officer / Personal Assistant to the Corporation Secretary.
Actively participate in the preparation of the Board Affairs Section budget for review by the Corporation Secretary.
Prepare the procurement plan for the section for review by the Corporation Secretary.

Qualifications, Skills and Experience:
The applicant should be a Chartered Secretary qualification (ICSA) or Degree in Secretarial Studies or Degree in Business related field.
A minimum of five years’ experience in administration or secretarial work in a Government, parastatal or large commercial organisation.
Excellent oral and Written communication skills
Computer Skills (Presentation, Excel, PowerPoint and Word Processing)
Excellent interpersonal skills
Analytical – ability to comprehend board papers.
Organisational skills
High degree of Discretion
Initiative
Courtesy
Tact and diplomacy
Stress management skills

How to Apply:
All suitably qualified and interested candidates should deliver their applications to the Registry on 13th Floor Workers House for registration and onward transmission.

NB: Please note that canvassing or lobbying will lead to automatic disqualification of the candidate.

Deadline: 26th June 2015