About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners over the last 25 years, pediatric AIDS has been virtually eliminated in the United States and new infections in children have declined by 58% worldwide. EGPAF Uganda Country program is currently implementing a number of projects in partnership with various donors.
About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES) whose aim is to increase the availability, accessibility and quality of integrated health services including HIV and TB prevention, care and treatment; maternal, neonatal and child health services; family planning; nutrition assessment, counseling support; malaria prevention and treatment and other primary carer services.
Job Summary: The Data Clerk will support the implementation of strong data quality maintenance systems of the health unit. The Data Clerk will actively promote data quality data standards at all points of service delivery by ensuring the generation and submission of accurate, timely, valid data to inform on quality improvement and reporting. The Data Clerk will work closely with the different units in –charges to ensure completeness of e data on the patient files, the registers (ANC, Maternity, Post natal, Exposed Infant Register, HCT register, Laboratory registers, SMC registers, Nutrition, TB registers, Pre-ART and ART registers, Family Planning Register, Child Register) are complete. Working with different health unit’s departments in ensuring that timely, accurate, complete and valid data is generated from the respective registers and is submitted to the DHO, EGPAF and MoH by verifying all data before submission. The data/reports pertains to: HIV Care & Treatment program, PMTCT including EID, TB and TB/HIV, HIV Counselling and Testing, Nutrition and Malaria.
Key Duties and Responsibilities:
· In charge of receiving and dealing with enquiries and requests relating to data needs
· Work closely with information by transferring it from paper-based records onto computerized systems; Updating, maintaining and retrieving data held on computerized HIV/AIDS reporting system
· Compile, sort, and verify accuracy of data before it is entered into the project database
· Responsible for data entry in a timely and accurate manner into the project information system; assists in the compilation of statistical information for reports.
· In charge of managing the electronic data systems which include and not limited to Open MRS, DHIS2,ensuring systems are updated with the most current data,
· Maintains hardcopy and electronic data files and reports in compliance with the program, research protocols, ensure the store/back up in an appropriate location completed reports/documents
· The incumbent also maintains the highest standards of data quality by comparing the data entered with source documents, or re-enters verified data.
· Enter data in a timely and accurate manner into the project information system; assists in the compilation of statistical information for reports.
· Undertake to enter and clean all the program and research data entered into the database in line with the guidelines/principles as detailed data entry protocols
· Merging of all the cleaned data into a central database as per the protocols and guidelines
· Supports the Strategic Information & Evaluation Officer in and basic data analysis and generation of reports.
· Generate and provide accurate, timely, valid data for the development and production of program and research reports.
· Utilizes computerized data entry equipment and file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary, and summarizes data in preparation of standardized reports.
· Take part in the facility quality improvement activities which may include collecting/summarizing data and analyzing to inform progress off quality improvement interventions
· Work closely with the facility QI team to ensure the data is collected and analyzed using the standard MOH and EGPAF QI documentation journals and other tools
· Keenly analyze the monthly summary statistics for key program indicators and compile reports for distribution to inform QI team at health facility
· Support health care workers at the designated facilities in data quality assurance as stipulated in the standard operating procedures and job aides
Qualifications, Skills and Experience:
· The Data Clerks should hold diplomas in Statistics, Records Management from a reputable institute
· Additional training in information technology, database and records management is an added advantage
· A minimum of two years of progressive professional experience working data management
· Hands-on knowledge and skills data entry preferably in an HIV/AIDS a research oriented organisation
· Hands on experience in working with health information systems at health facility and district
· Sound understanding of current issues and developments in the field of HIV/AIDS, Malaria, Family Planning, Nutrition, Reproductive Health, Maternal and Child Health
· Computer literacy skills especially, but not limited to Ms-Word, Excel, Internet & web technology, as the incumbent will be involved in data entry into database system
· Good numeracy skills. Attention to detail and enjoy alphanumeric data entry.
· Practical experience in working with government of Uganda health information systems
· Previous experience in handling collecting, collating and managing numerical data
· Excellent verbal communication and writing skills.
· Willingness to work and travel in rural settings of south western Uganda
· Familiarity with computer programming, routine management of information systems, and maintenance of electronic databases.
· Excellent data analysis skills
· Fluency in English required, knowledge of local languages preferred
· Ability to work as needed on evenings and weekends
· All applicants will be expected to undergo a criminal background check
How to Apply:
All suitably qualified and interested candidates are encouraged to send their applications to this address;
The Country Director, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to: UgandaRecruitment@pedaids.org
Deadline: 14th December 2015