Job Summary:
The Estates Officer will serve as Deputy Estates Manager deputising as required and performing the full range of Estates Manager duties in the absence of the Estates Manager. The role will also focus on ensuring high standards of health and safety across the BHC offices and residential properties by developing and implementing a framework to support compliance with requirements of the Property Compliance Assessment (PCA) and UK Government Health and Safety standards. The incumbent should be flexible, capable of managing competing priorities and able to work to tight deadlines.
Key Duties and Responsibilities:
Management and Leadership
Deputise and perform the full range of Estates Manager duties in the absence of the Estates Manager.
Ensure forward looking Estates Management Plan adequately addresses all aspects of Health and Safety relevant for Post.
Review work processes and procedures in Estates and Maintenance and suggest ways to improve working methods and systems to enhance compliance with ESD rules and regulations, and to enhance health and safety on the Estates.
Hazards and Risk Assessments
Conduct hazards and risk assessments for all properties (including new properties), all estates repair and refurbishment projects including events, and contractor work and recommend and implement mitigation measures as necessary to enhance health and safety of staff and contractors and prevent accidents.
Carry out Health and Safety audits of contractors and arrange orientation and refresher sessions to ensure that they comply with UK Health and Safety standards when carrying out work across the estate.
Assess H&S training needs within the Estates and Maintenance Team and across the mission and identify and support the delivery of training to improve staff awareness and the health and safety culture.
Keenly track and investigate accidents on the Estate and ensure gaps identified are promptly addressed.
Property Compliance Assessment (PCA)
Develop and implement a framework and work plan that clearly clarifies roles, responsibilities, and timelines at Post to ensure compliance and improved scores across all areas of the PCA applicable to Kampala, prioritising fire safety, electricals, water, asbestos and environmental compliance.
Carry out annual reviews of all reports, assets registers, inspections and assessments related to H&S and the PCA. Support the team to develop work plans to complete all recommendations emanating from these inspections and track progress on recommended actions to completion.
Ensure all documentation resulting from the implementation of the preventative maintenance schedules including hard copy files for PCA and records for all inspections are filed and kept up-to-date.
Work with team members to complete the necessary checklists and documentation required by the PCA; collate all documentation and upload in PYRAMID in the required timelines.
Develop a health and safety self-service checklist for occupants in the BHC residences; carry out training of house hold staff; and follow up on a monthly basis to ensure checks are completed and documents filed.
Arrange for Technical Works Officer and Technical Works Supervisor visits; communicate visit schedules in advance to occupants.
Health and Safety Committee
Serve as secretariat for the Post Health and Safety Committee developing the agenda in consultation with the Estates Manager/CSM/DHC and compiling background material and meeting papers for committee meetings including providing a quarterly progress report for the committee.
Qualifications, Skills and Experience:
The ideal candidate for the British High Commission (BHC) Estates Officer have qualifications and training in Facilities Management and Health and Safety Standards.
Familiarity with UK Building and Health and Safety standards.
Experience in health and safety risk assessment and compliance
Strong interpersonal and oral communication skills
Able to work effectively and supportively with colleagues, both individually and in a team
Competencies: Changing and Improving, Making Effective Decisions, Building Capability for All, Managing a Quality Service
Desirable qualifications, skills and experience
UK Fire Safety Standards
UK Health & Safety Standards
How to Apply:
All suitably qualified and interested candidates who wish to join the British High Commission in the aforementioned
Click here to Apply Online