Key Objectives and Activities
• Keep all Vehicles and all other Fleet Equipment properly maintained and repaired, registered, licensed, and appropriately tested in compliance with WVI Uganda Policies and Government regulations.
• Ensure all required documentation on all vehicles are current and up to date (timely renewals for road licenses, Control Technique, insurance, etc.)
Develop Motor Vehicle/Motor Cycle repair reports from the Field and National Office, thereafter prepare consolidated reports showing Fuel Consumptions, Repair, and Maintenance Costs, analyse trends, and prepare reports for Management decision-making.
Maintain updated maintenance logs for all the vehicle fleet and ensure maintenance schedules for both field and head office vehicles are adhered to. Ensure vehicle log books are filled.
• Responsible for fleet operation, tracking, and reporting, ensuring efficiency of vehicle usage.
• Conduct analysis of vehicle status and make recommendations for timely replacements to improve efficiency.
• Work with the supply chain to identify vehicle repair vendors for the official vehicle repairs and parts suppliers who must be evaluated annually for service performance. Also, ensure that hired or contracted vehicles meet WV Fleet Safety Standards.
• Liaise with P&C, Police, and Insurance company on accident procedures and internal investigations involving organizational vehicles and staff as well as insurance claims.
• Assist in the selection, training, and supervision of drivers ensuring that drivers’ performances are monitored, and measured and their capacity enhanced.
• Generate and submit monthly reports to the Fleet and Administration Manager on activities-repair and maintenance, monthly fuel utilization, transport services, accidents, number of renewals, log book filling, per vehicle, overspeeding reports from the Fleet Management System, etc.
• Facilitate or Support iFleet Assets Disposal processes
Required Professional Experience
• Three (3) years of experience
• Flexibility to work extra hours and on-call on weekends.
• Solid knowledge of customer care and administrative processes
• Ability to solve complex problems and to exercise independent judgment
• Must be able to lead and manage a team
• Must be computer literate in Microsoft Office programs
• Proficient oral/written English
• Able to work across cultural environments with a multinational staff
• Supply chain and procurement management skills
Required Education, training, license, registration, and certification
Bachelor’s degree in Business Administration, Procurement, Marketing, Logistics, and other related fields.
Preferred Knowledge and Qualifications
Extensive knowledge in NGO/Humanitarian Administration operations and management
Travel and/or Work Environment Requirement
Periodic in-country
Physical Requirements
Based in the National Office in Kampala.
Language Requirements
Fluency in English is required.
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