About US:
The Infectious Diseases Institute (IDI) is an international non-profit organization which is a partnership of infectious diseases and public health specialists. The overall objective of the IDI is to strengthen health systems with strong emphasis on Infectious Diseases, through Research and Capacity Development. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University – John Hopkins University Core Lab) and Outreach.
Job Summary: The Grants Manager (GM) (Grants & Contracts) will mainly support the management of active grants including communication with IDI management and multiple grant stakeholders (including sub-grantees) as well as supporting programmatic and financial monitoring and reporting for funded activities and programs. S/he will be the first point of reference for all financial and administrative issues related to specific grants.
Key Duties and Responsibilities:
Finance Support and Reporting:
Establishing and communicating financial management and administrative guidelines for specific major grants;
Responsible for enforcing relevant IDI and/or funder-specific policies and procedures;
Tasked with determining appropriate financial reporting needs and coordinating the reporting and billing process for specific grants with the Finance department;
Responsible for preparing financial reports to meet specific funders’ requirements; communicating related information to internal and external stakeholders;
In charge iof ensuring that all financial and administrative records for assigned grants is well maintained and filed appropriately within the IDI filing structure
Project Financial Performance Monitoring and Reporting:
Tasked with reviewing and approving transactions for specific assigned projects to ensure funder and institutional compliance;
In charge of monitoring financial performance (including budget performance, variance, bum rate and cost recovery) for assigned projects in order to achieve project and institutional objectives;
Responsible for communicating with and reporting to internal and external project stakeholders including project managers and funders.
Compliance & Assurance:
Ensuring that all aspects of project planning and execution comply with the applicable funder and national regulations and with best practice;
Maintaining, filing and making available compliance requirements for specific grants for staff, management and stakeholders’ use;
Training & Capacity Building: Identifying staff and partner training and capacity building needs related to specific grants and facilitating formal and informal training sessions.
Supervision: Direct and indirect supervision of other Grants staff including Senior Officers, Officers and others
General: Any other duties specified by the IDI Head of Strategic Planning & Development.
Qualifications, Skills and Experience:
The ideal candidate should preferably hold a Bachelor’s degree in any relevant field, including but not limited to finance, accounting/ audit and business management; Master’s degree and/or professional qualification would be added advantages.
At least three years’ experience in grants management and management of donor relations (preferably in the health sector)
Demonstrated ability to interact effectively with colleagues of various backgrounds;
Excellent organizational skills, including the ability to manage multiple projects in a fast-paced environment
Exceptional communication skills; excellent written and oral English
Skills and experience in budget preparation and fiscal management
Advanced analytical, evaluative, and objective critical thinking skills
Excellent interpersonal skills
Proficiency in computer systems especially in using Microsoft applications; high level of skill in using MS-Excel; desktop publishing experience is desirable
Familiarity with MS-Navision software is preferred but not required
How to Apply:
All suitably qualified and interested persons may apply through e-mail or hand-deliver their application letter with a detailed CV, naming at least two referees, to:
The Manager, Human Resources,
Infectious Diseases Institute The McKinnell Knowledge Centre Main Campus,
Makerere University P.O. Box 22418, Kampala.
E-mail to: hr@idi.co.ug
Deadline: 25th March 2017