General Objectives
The Grants and reporting Officer (GRO) will participate in donor and internal reporting, grants information management and grants management capacity-building efforts for Uganda. The GRO is the lead writer of donor reporting for ECHO and DFID consortium in Uganda programs and supports with monitoring grant progress and updating tracking sheets, in collaboration with the ECHO and DFID consortium managers, coordinating the information necessary to communicate accurately on ECHO and DFID consortium’s Uganda’s activities. The GRO also supports in ensuring information is shared on compliance with donors and internal grants rules and regulations, with technical support from the Uganda Grants Manager.
Position and Reporting Lines
The GRO reports to the Grants Manager in DRC Uganda office.

Specific Tasks
Reporting
• Under the guidance of the consortium managers, follow up with consortium partners to receive monthly, quarterly and interim reports within the stipulated timelines;
• Ensure high quality reports are submitted to the donor within stipulated timeframes;
• Review the monthly reports against the programs logical framework and consolidate them for submission;
• Highlight and raise concerns in regard to achievement of milestones and issues raised by implementing partners.
Grants
• Ensure that reports to donors are submitted on time and are coherent and accurately written (monthly, quarterly, interim and/or final report);
• Maintain a record of and follow up donor reporting and audit deadlines and requirements;
• Maintain hard and soft copy grants files;
• Play a supporting role in Grant Launch and Close-Out meetings, as well as monthly/regular grants management meetings which includes representation from each unit (finance, programs, and logistics) and ensure proper follow up of issues raised;
• Monitor and support the use of grants management tools amongst program teams to ensure accurate tracking of implementation, progress and timely alerts to potential challenges/obstacles;
• Ensure compliance with DRC’s internal grants management requirements, with support from Uganda Grants Manager and ECHO and DFID consortium managers in development of reports ensuring integration of information and recommendations delivered by the previous programs including from minutes of donors meetings, evaluation reports and audits.
Training and capacity building
• To offer training and capacity building of national staff on program reporting and progress monitoring;
• Keep informed on grants management support tools which can be shared with program managers and teams;
Information management/data collection
• To ensure copies of all documentation (grant proposals, reports, budget etc.) are made available to share electronically with all managers. Ensure comprehensive grant files are maintained up to date and are available for use;
• Assist advocacy and communications officer to develop external communication tools as relevant for donor visits/meetings.

HOW TO APPLY:
Applications should be in English and include the following:
1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.
2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.
Please send your Cover letter, CV and Academic certificates by email to administrator@drcuganda.orgby 16th September 2017 5:00pm clearly indicating position name in the subject line.
We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.